Administrative Specialist - Security Clearance Required

Company Description

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world‑changing impact, advancing science and technology to strengthen U.S. security and promote global stability. Our mission spans four critical national security areas – nuclear deterrence, threat preparedness, energy security, and multi‑domain defense – empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

We have multiple openings for Administrative Specialists in the Strategic Deterrence Directorate. Working under limited supervision, you will manage a wide range of complex administrative responsibilities with competing priorities, requiring independent judgment and proactive follow‑through. You will serve as a key resource for daily operations, solve problems, develop and implement new processes, interpret policy, and provide recommendations. Assignments often demand flexibility, discretion, and mature judgment in handling sensitive issues and frequent interaction with all levels of personnel, both within the Laboratory and with external organizations, including Federal agencies.

These positions will be in the Strategic Deterrence (SD) Directorate.

These positions may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week after a probationary period. The exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization.

• Provide administrative support to the program staff and represent management in daily matters to gather, clarify, communicate, and disseminate information and coordinate activities; respond on their behalf on administrative matters both internal and external to the Laboratory.
• Gather, select, and compile information from various sources for complex reports and presentations, generate and compose correspondence for management’s signature.
• Establish and maintain databases, spreadsheets, and tracking/filing systems to document and monitor action items, and coordinate the timely flow of accurate, complete paperwork through submission for approval.
• Plan, organize, and coordinate small and large meetings, reviews, conferences, and facility tours, including agendas, administrative logistics, travel arrangements (domestic and foreign), clearance and badging for external attendees, and documenting meeting minutes.
• Independently prepare project documentation, perform data gathering, and coordinate internal and/or external document comments/reviews.
• Generate correspondence on own initiative and compose correspondence for management signature, which may be sensitive in nature.
• Independently plan and orchestrate onsite and virtual meetings or events that are sensitive in nature.
• Manage and handle confidential and sensitive information in multiple formats, using mature, independent judgment and tact to ensure proper protection.
• Perform other duties as assigned.

• Active Department of Energy (DOE) Q‑level clearance or Top‑Secret clearance issued by another U.S. government agency at the time of hire.
• Secretarial and administrative knowledge and experience, including accurate keyboarding, editing, grammar, and proofreading skills; advanced knowledge of office procedures, techniques, and methods.
• Effective organizational skills with experience prioritizing multiple tasks with frequent interruptions and critical deadlines while showing flexibility, attention to detail, accuracy and follow‑through.
• Experience working under minimal supervision in a multitask environment of rapidly changing priorities, deadlines, and frequent interruptions.
• Experience interacting effectively with all levels of personnel and management, both internally and externally, representing the organization with strong communication and interpersonal skills while exercising tact, diplomacy, mature judgment, and discretion in handling sensitive or classified matters.
• Advanced computer skills and experience with the Microsoft Office Suite and…