Receptionist​/Administrative Assistant

About the Role

To be successful in this role you will need the following:

• High level of attention to detail
• Multitasking ability
• Driven, “can do” attitude is a must
• Ability to work in a team environment

This role will require you to open the office Monday to Friday. This position does not have a work from home option. Hours will be Monday to Friday, 8:30am to 5:00pm, with a lunch break. If you are unable to commit to this time and location, please do not apply.

Job duties for this position are outlined below.

Note:

This is a general description and not intended to include all tasks related to this position:

• Answer incoming phone calls and transfer to attorney or staff accordingly;
• Review and manage deadlines/events on firm calendar;
• Assign client copy/postage codes for assisting with tracking client costs;
• Copy and/or scanning projects including OCR discovery production and records;
• Conference room setup and breakdown as necessary;
• Water and maintain office plants;
• Occasional errands (picking up firm lunches, post office/UPS/Fed Ex, bank runs, etc.);
• Create potential new client folders and assist firm administrator in closing prior client files using One Drive and SharePoint;
• Manage the closed cases list;
• Update client contact information using our online case management software, Case Peer, as needed/directed;
• Download, rename, save and distribute incoming electronic faxes;
• Assist firm administrator with projects/tasks as directed;
• Complete intakes for potential new clients;
• Work directly with new clients to gather information needed for the staff and attorneys;
• Drafting documents for the staff and attorneys;
• Greet all vendors, guests and clients;
• Make coffee, and keep the kitchenette and all common areas clean daily;
• Open, date stamp, scan, save and distribute mail daily;
• Order and keep inventory of supplies.

• Proven work experience as a receptionist, front office representative, administrative/legal assistant or similar role;
• Proficiency with Microsoft Office;
• Proficiency with office equipment (i.e. printers, multi-line phone, scanners, etc.);
• Professional attitude and appearance;
• Solid written and verbal communication skills;
• Ability to be resourceful and proactive;
• Excellent organizational skills;
• Multitasking and time-management skills, with the ability to prioritize tasks;
• Punctual, reliable, honest, and dependable;
• Team-player mentality.

Note:

This is a general description and final benefits will be offered and discussed if the position is offered:

• Guaranteed yearly bonuses
• Employer paid health/dental/vision insurance
• 401k eligibility after 1 year of service
• Profit Sharing
• Pension Plan
• Paid time off
• Paid holidays
• Firm events
• Free parking

• Resume

NOTE:

We handle cases that have highly sensitive content/material. Applicant must be willing to sign a confidentiality agreement.