Executive Personal Assistant

Executive Personal Assistant

The closing date is 19 March 2026

We are seeking a proactive and highly skilled Executive Assistant to join our team, providing exceptional, confidential secretarial and administrative support to at least two Senior Leaders. This is a key role that contributes to the smooth and efficient running of the Assurance and Standards Team, offering high-quality support across the leadership group as needed. The role involves:

• Delivering professional and confidential executive support to Senior Leaders.
• Supporting the wider team with effective secretarial services.
• Assisting with diary management, meeting coordination, and formal minute-taking.

Applicants should be educated to degree level, with proven experience as a Personal Assistant or Executive Assistant, ideally within a complex organisation; have trained strong proficiency in Microsoft Office applications and have excellent organisational skills and attention to detail.

The role is suitable for appointment on either a fixed term contract or secondment basis. Applicants should have gained agreement in principle from their line manager prior to applying for a secondment arrangement.

Under current Home Office Immigration Rules, this role does not meet the UK Visas and Immigration criteria and the position is not therefore eligible for new skilled worker sponsorship. Applications from candidates that require new skilled worker sponsorship.

To provide a fully comprehensive, high quality, effective, efficient, confidential executive secretarial and administrative support to a minimum of 2 Executive Directors/Senior Leaders.

Ensure the smooth running of the Offices of the Executive Directors/ Assurance and Standards Team.

To provide a positive first contact for all staff, patients, public and stakeholders in the Executive Office.

To ensure and provide a full and comprehensive Executive Personal Assistant service to the Executives, covering all aspects of secretarial, administrative and organisational support.

The Robert Jones and Agnes Hunt Orthopaedic NHS Trust (RJAH) is one of the leading orthopaedic hospitals in the country, with some of the highest levels of staff and patient satisfaction, as well as a strong reputation for research and innovation.

Joining RJAH is more than just a job - we want our people to have the best opportunities to thrive in their role. We have a range of fantastic staff benefits on offer to everyone who joins RJAH and you'll have access to outstanding professional development opportunities and state‑of‑the‑art facilities - including our recently‑opened £6 million Headley Court Veterans' Orthopaedic Centre (the first unit of its kind in the UK).

RJAH has strong links with a range of universities including Staffordshire, Keele, Glyndwr, Chester and Birmingham. The hospital is located on a site outside Oswestry in Oswestry, just off the A5. The nearest train station is in Gobowen, approximately two miles from the hospital. The station is part of the Chester to Birmingham line. We are based in North Shropshire, close to the border with North and Mid Wales.

It is one of the most attractive parts of the country, with a rich historic culture and excellent transport links. It offers outstanding opportunities for anyone who enjoys an outdoor lifestyle or is looking to raise a family.

To provide a full and comprehensive service to the Executive Team, covering all aspects of secretarial, administrative and organisational support. To assist in the overall development of the service to ensure it operates efficiently and effectively.

Work with other members of the team to track progress on given tasks and projects to ensure deadlines are met.

To organise and plan the workload, diary and commitments (including all travel and accommodation requirements as necessary), including the scheduling of formal and complex meetings, ensuring deadlines are achieved and flow of workload.

To source and gather all relevant information in order to prioritise workload and manage demands on the Executive diaries, based on a sound knowledge of the priorities and deadlines involved.

To…