Property Team PA​/Administrator

SUMMARY

Are you a self managed Executive Assistant who can assist a forward thinking team and Director by being one step ahead of them at all times?

Time Personnel

CPT
005225/Meg

Tuesday, March 3, 2026

Cape Town, South Africa

This remote position reports into the Director of a upmarket real estate business in the UK. They require a confident tech‑savvy individual to support sales, operations, CRM system, portals, advertising and digital channels. In this position you will be the highly effective "go to person" forming the backbone of their successful company.

Working hours:

9 am to 6 pm – Monday to Friday UK time (1 hour break).

• Matric, relevant qualifications advantageous
• Proactive and forward‑thinking – you take initiative, anticipate challenges, and find smart solutions
• Tech‑savvy and adaptable while embracing new tools, automation, and AI to improve efficiency
• Highly organised and detail‑oriented, thriving in structured, process‑driven environments
• Exceptional written and verbal English skills are a must
• Calm under pressure
• Deliver outstanding support, aligned with company high standards
• Collaborate seamlessly and support the wider team in achieving shared goals.

• Manage CRM systems, data hygiene, tagging, and record accuracy
• Conduct checks and client due diligence
• Support the full Vendor, Buyer, Landlord, and Tenant onboarding process
• Coordinate viewings, inspections, and appointments
• Prepare and draft contracts and sales documentation
• Manage tenant referencing and compliance documentation
• Create contract summaries for internal use
• Manage Xero invoicing, payment tracking, and reporting
• Maintain sales trackers, cash flow reports, and prepare data for sales meetings
• Organise digital files and workflows
• Support website reviews and property updates
• Manage change of ownership processes, including utilities and handover administration
• Prepare and send the Introductory Pack to potential clients
• Create Vendor Consultation Reports and ensure smooth contract administration
• Provide data for bi‑weekly vendor updates and deploy changes resulted from weekly register reviews
• Generate and distribute ad hoc sales reports
• Support tenancy progression for Lettings transactions
• Leverage AI and automation tools to streamline processes and enhance efficiency.

Salary: R negotiable dependent on experience.

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