Remote Permit Coordination & Scheduling Virtual Assistant

Permit Coordination & Scheduling VA (Full-Time | $1,200-$1,500 USD/month)

Remote | Philippines | Full-Time | 7:00 AM - 5:00 PM PST

We are a growing U.S. electrical company looking for a highly organized Virtual Assistant to manage permit coordination, inspection scheduling, and job scheduling support.

This is a long-term, stable position with clear responsibilities and systems.

We are looking for someone with strong command of English communication, reliable, and detail-oriented.

$1,200 - $1,500 USD per month

Monday - Friday - 7:00 AM - 5:00 PM PST. You must be comfortable working U.S. hours.

• Apply for electrical permits with city departments
• Submit permit documentation and forms
• Communicate with city permit offices and utility companies
• Track permit approvals and inspection requirements
• Schedule required inspections
• Maintain organized records of permits and approvals
• Ensure jobs are not delayed due to permit or inspection issues
• Mainly outbound calls and some inbound calls.

• Schedule service calls and estimates
• Update job schedules in CRM
• Communicate scheduling updates to technicians
• Keep job notes and records organized

• Must be based in the Philippines
• Fluent written and spoken English
• Strong administrative and organizational skills
• Comfortable making phone calls to U.S. offices
• Experience with CRM or scheduling systems
• Reliable internet connection and quiet workspace
• Detail-oriented and able to follow systems

• Permit processing
• Construction or electrical companies
• Dispatching or scheduling technicians

• You prefer flexible hours (this role requires fixed U.S. hours)
• You struggle with organization or follow-through
• You are uncomfortable calling government offices