Office Administrator

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

The Catholic Student Center at Washington University is a house of formation and a community of hospitality for students of any or no faith. Our dream is that every student who encounters the Catholic Student Center Community is known, loved, and cared for. We will walk with them in the way of Christ to deepen their capacity for giving and receiving love and to grow into compassionate, courageous leaders.

We want students to go into the world healthier, happier, and holier.

This is a part-time position, approximately 20 hours per week, typically scheduled Monday through Friday from 9:00 a.m. to 1:00 p.m., with some flexibility in hours.

This role will report to the Executive Director and will work in collaboration with the broader CSC staff and community.

• Provide administrative support to the Chaplain and Directors.
• Assist Advancement, Ministry, and Operations teams with projects and deliverables as requested.

• Serve as the primary point of contact for the CSC, including answering phones and welcoming guests, and conducting tours.
• Manage expense reports, and invoice processing.
• Support weekly collections, deposits, posting reports, and related reconciliations.
• Administer the Federal Work-Study program.

• Provide logistical support for meetings, events, and major liturgical celebrations (including Christmas and Easter).
• Support Advisory Council meetings, including minutes and hospitality.
• Manage sacramental inquiries (weddings, baptisms, Mass intentions).
• Coordinate birthday and sympathy acknowledgements and staff celebrations.

• Maintain chapel and office supplies.
• Oversee basic facility hospitality details, including plant care.

• Highly detail-oriented with strong organizational and multitasking skills.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated problem-solving ability and sound judgment.
• Able to work both independently and collaboratively in fast-paced environments.
• Experience supporting senior leaders in an administrative capacity.
• Proficiency in Microsoft Office and Google Workspace; comfortable learning new software platforms.
• Demonstrates professionalism, discretion, and a high standard of confidentiality.
• Supports and upholds the mission and values of the Catholic Church.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.
Pre-Employment Screening All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.

We are a unique community—diverse in our talent, but unified in our drive to create together, face challenges together and grow together. Our values push us to empower, propel and inspire new ways of turning possibilities into realities. Our competencies define the behaviors that guide who we are, how we are inspired and how we inspire of others to succeed.

Work/life balance is so important to the archdiocese. After all, our business is about making life easier and better—and we want that for you and your career just as much as our consumers and their day-to-day lives. That’s why we offer flexible working times, remote working options, generous paid vacation increasing with service, and personal leaves of absence.

As well as being able to make the most of life at home, you’ll also be able to contribute to the Archdiocese sponsored volunteer events. You can discover more about who we’re working with near you, and you can always ask us more about this at events and interviews—we love to see how passionate our people are about giving back.