Office Services Specialist

Title

Office Services Specialist

Admin and Office Spec II

$14.67 - $16.00

2

Virginia Department of Health

PIEDMONT-LUNENBURG

https://(Use the "Apply for this Job" box below)./

General Public - G

The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 33 local health districts. The Piedmont Health District serves 7 counties, including Prince Edward, Amelia, Nottoway, Lunenburg, Charlotte, Buckingham and Cumberland. This home-based position is located in Lunenburg County but may occasionally require travel throughout the 7 counties.

A valid state driver’s license is required to operate a state vehicle or a personal vehicle while conducting business on behalf of the agency. Mileage will be reimbursed per the standard mileage rate.

Utilizing established policies and procedures, provides program and office support to a work unit including general office and administrative support. Duties may include routine office and administrative responsibilities such as scheduling meetings, data entry, routine transactions, preparing correspondence, maintaining records, ordering supplies, and answering questions regarding program services offered. The incumbent typically serves as the first point of contact for a program or work unit and directs inquiries to the appropriate office, division, or resource, explaining established procedures and practices.

May be responsible for maintaining timesheets and entering time/leave taken into the timekeeping/payroll system for the assigned program area.

Wage employees serve at the will and pleasure of the appointing authority. Continuing employment is based on available funding and business need. Wage employees are not covered by the provisions of the Virginia Personnel Act; therefore they are not eligible for benefits such as leave credits, holiday pay, insurance, access to the grievance procedure, etc. Wage employees are paid only for the hours they actually work.

Virginia state law currently requires that agencies not permit wage employees to work in excess of 29 hours per week on average over the course of a year. Wage employees may not work for VDH beyond 1,500 hours during the period of May 1 – April 30 of the following year (the Standard Measurement Period). Once a wage employee works the maximum of 1,500 hours during the Standard Measurement Period, the employee may be rehired as a wage employee of VDH only after the next Standard Measurement Period has begun.

Wage employees are eligible to apply for all classified positions for which recruitment has been initiated, including those limited to State Employees Only. If a wage employee becomes employed in a classified position, he/she will be eligible to purchase retirement credit for the time worked as a wage employee. Continuing employment is based on available funding and business need.

• Knowledge of office and administrative principles and practices
• Working knowledge of word processing and spreadsheet software applications
• Ability to interpret and follow established procedures and guidelines
• Ability to communicate effectively with internal and external customers, verbally and in writing
• Considerable skill in the operation of standard office equipment

N/A

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. VDH accepts only online applications; faxed, mailed, or e‑mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history that indicates your qualifications for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central…