Administrative Specialist, VDSS Henrico; W4210

Position: Administrative Staff Specialist, VDSS Henrico, (W4210)
Title:

Administrative Staff Specialist, VDSS Henrico, (W4210)

State Role

Title:

Gen Admin Supv I/Coord I

Hiring Range: $65,000, Minimum, (salary commensurate with experience)

Pay Band: 4

Agency:
Department of Social Services

Location:

DSS HOME OFFICE

Agency Website:(Use the "Apply for this Job" box below)..gov

Recruitment Type:
General Public - G

Job Duties

At the Virginia Department of Social Services, we put people at the center of everything we do. We believe that every Virginian can live a life of dignity and that all voices, ideas and experiences contribute greatly to our pursuit of excellence. Inspired by continuous improvement, we commit ourselves to listening, learning and cultivating environments of trust, respect and positive engagement.

Together, we are mission-driven, eager to achieve, and passionate about bringing the best of who we are to those we serve.

The Division of Licensing Programs protects the health, safety and well-being of vulnerable adult and child populations served in regulated care settings within the Commonwealth.

This position is responsible for providing confidential and comprehensive administrative support to the Director of Licensing Programs (Director); assisting with coordinating all aspects of the Director's calendar; and providing administrative support for the Division of Licensing Programs (DOLP) Leadership Team, as assigned by the Director.

Supports the Director and leadership team to ensure the Director's directives are carried out timely and efficiently through drafting correspondence and coordinating meetings and deadlines. Serves as an active member of the division's leadership team. Accompanies the Director on work groups, committees, or other bodies. Leads and delivers cross-functional project workflow and administrative tasks: may be responsible for project budgets, resourcing, risk management, and stakeholder engagement.

Duties may include: drafting and processing correspondence; coordinating meetings, accompanying the Director in various meetings, coordinating travel arrangements; use of project management platforms, (MS Project, Jira, SharePoint and MS Office Suite), and researching, analyzing and writing policy documents. They will also provide direct support to the Division of Licensing Programs.

This position is a hybrid position consisting of in‐office duties weekly and may be eligible for telework opportunities; availability, hours, and duration will be in accordance with the Commonwealth's Teleworking policy. The days may vary as they are dependent upon the Director's schedule and weekly priorities. This position is located in the VDSS Home Office.

Please submit a cover letter with your application to include experience and level of proficiency, using software, (MS Project, PowerPoint, Jira and SharePoint) and your knowledge and skills that specifically meet the minimum qualifications of this position.

Minimum Qualifications

Administrative/clerical training or experience

Considerable experience:

* Researching, analyzing and drafting correspondence and other documents

* Utilizing Microsoft Office software programs and related software which could include: MS Project, PowerPoint, Jira and Share Point

* Ensuring, maintaining, and promoting confidentiality, particularly with confidential and sensitive communications, documents, situations, and discussions

Experience drafting, editing, and proofreading complex documents and various forms of communication

High level ability to communicate effectively both orally and in writing, and work collaboratively and cooperatively with others, including all levels of colleagues, with diverse populations and internal/external stakeholders.

Please submit a cover letter with your application to include experience and level of proficiency, using software, (MS Project, PowerPoint, Jira and SharePoint) and your knowledge and skills that specifically meet the minimum qualifications of this position.

Additional Considerations

* Experience providing support in a local, state, or federal government work environment.

* Experience providing administrative support in a human services environment.

* Experience in an executive support role.

* Understanding of…