Lead Administrative Assistant; Remote

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Remote Administrative Assistant. In this role, you will be pivotal in ensuring the smooth operation of administrative tasks across various departments. You will manage contract information and support our branches with essential documentation, all while working remotely. This position requires a proactive mindset to anticipate challenges and contribute to the overall efficiency of our operations.

Join us in making a meaningful impact as we drive transformation within our organization.

• Analyze and control contractual information received.
• File contract documentation and standardize documents.
• Monitor contract validity, values, renewals, and adjustments.
• Assist branches with invoice submissions to the finance department.
• Support reimbursement requests and expense settlements for branches.
• Manage travel arrangements for branches, including tickets and accommodations.
• Control vehicle fleet and monitor mileage for branches.
• Provide documentation support to HR when necessary.
• Assist in delivering documentation requested by internal or external audits.
• Collaborate with the quality department to ensure compliance with standards.
• Help in the preparation of technical reports according to contractual requirements.
• Assist technical teams in stock verification and purchase requisitions.

• Completed High School education.
• Preferred Technical Education in Administration/Accounting or related fields.
• Basic knowledge of Office Suite.
• Familiarity with quality management systems.
• Basic understanding of contract administration.
• Basic experience in HR documentation routines.
• Preferred organizational skills, auditing, and reporting.

• Transportation allowance.
• Meal or food vouchers.
• Health insurance plan.
• Dental insurance plan.
• Life insurance.
• Partnerships with educational institutions.

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice:
By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.