Remote Admin Support Specialist

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Senior Administrative Support - REMOTE. In this role, you will provide high-level administrative assistance to ensure efficient operations within the DLA JETS Defense Agencies Initiative Program Management Office. Your contributions will play a vital role in enhancing the workflow of projects, helping to prepare executive communications, and coordinating meetings.

By operating with a strategic approach, you will assure all tasks are handled smoothly while maintaining quality standards. This position is fully remote and offers flexibility in managing responsibilities while supporting important programmatic initiatives.

• Provide Executive Communications and Governance Support.
• Compile, draft, edit, and format reports and briefings.
• Draft executive communications.
• Assist in setting up and facilitating executive meetings.
• Develop meeting agendas, capture minutes, and track action items.
• Ensure materials meet quality standards for leadership approval.
• Support Presentation and Visual Communications Development.
• Integrate text, graphics, and visual elements into presentations.
• Develop visually compelling PowerPoint briefings.
• Translate complex data into clear visual dashboards.
• Create infographics, charts, and executive summaries.
• Maintain documentation libraries using SharePoint.
• Ensure documents are version controlled and accessible.
• Assemble and format technical manuals and reports.
• Provide quality assurance for documentation clarity.
• Compile data to create consolidated reports.
• Coordinate logistics for collaborative events and seminars.
• Support organizational change management strategies.

• 5+ years of relevant experience in executive-level administrative support.
• Expert proficiency with SharePoint, Microsoft Office Suite.
• Experience coordinating high-visibility seminars and meetings.
• Proficient in creating and maintaining technical documentation.
• Excellent communication skills with strong visual capabilities.
• Knowledge of organizational change management standards.
• Ability to manage multiple tasks and competing priorities.

• Flexible remote working arrangement.
• Comprehensive healthcare coverage options.
• 401(k) plan with a leading industry match.
• Employee Stock Ownership Plan (ESOP) eligibility.
• Access to dental, vision, disability insurance.
• Opportunities for professional development.
• Supportive and inclusive work environment.