Marina Administrator

Seasonal Position: 40

HRS WEEK/MARCH 19TH– NOVEMBER
25TH
, 2026 Position

Purpose:

The Office Administrator is the liaison between the property, accounting, and operations. This role is critical tomaintainingaccuratefinancial records at the properties. The Office Administrator provides oversight of theofficeprocesses, ensures that financial records are created andmaintainedinaccordancewithcompanypoliciesandproceduresandmonitorscomplianceofall

Corporate Policies and Procedures  by conductingperiodicmini audits.

The Office Administrator needs to work collaboratively with the GM at the property. The Office

Administratorisresponsibleforenteringall

A/Pdatainouraccountingsystem.

The Office Administrator providesthe highest level of customer service in a friendly, helpful manner while accurately responding to the customers’ needs. The Office Administrator projects a professionalcompanyimagethrough alltypesofinteraction.

• Manage phone calls,emailsand other correspondence related to customer and marinaneeds.
• Provide outstanding customer service when greetingorassistingcustomers and vendors.
• Assistprospects with property amenities and rate information for boat slip or dry storage sales.
• Complete monthly insurance audit and contact customers who are missing or have expired policies on fileand monthly reporting to home office
• Assist with office supply and inventorypurchasingand reporting of monthly inventory counts.
  
  Will alsoassistwith regularly scheduled inventory counts for the marina.
• Communicate with lift operators for boat movements and trailer loading/unloading.
• Reviewmonthlyfinancialswiththe
  
  GM.
• Responsiblefortenantcontractpreparationandmonthlybilling.
• Reconcile end of day deposits to match marina management software reports.
• Process
  
  AP(coding,submissionintopayablesystem).
• Responsible for AR collections and monthly reporting tohomeoffice.
• Monitorresultsofoperationvsbudgetandbeabletoprovideinsightforvariancesalongsidethe
  
  GM.
• Reportto Home Officeasrequested :
• Revenue
• Cash
• Prepareregulatorysubmissionto keep all permits and licenses current.
• Mustbeabletoworkthroughasystemconversion.
• Annualbudgetingandperiodicreforecastinginput with the GM.
• Workwiththe
  
  GMtohelpunderstandtheirfinancials,trainthem,when necessary,onitemslike
  
  Sharperand Intacct.
• Ensureadherencetodepartmentaland/oroperationspolicies,proceduresandpractices.
• Assumeotherdutiesandresponsibilitiesrequiredorassignedbymanagement.

Internal:

Contactwithalllevelsofpersonnelatbothhome officeandfieldlocations

Work performed and composed of a variety of different tasks, calling for use of judgment andcompliancewithpoliciesandprocedures.

Mustbeaself-starterandabletoworkindependentlyand multi-task.

maybeinterruptedfrequentlytomeettheneedsandrequestsofemployeesand/orcustomers.

N/A

• Minimumoffive(5) yearsofadministrativeand progressive accountingexperiencepreferred
• Strongabilitytodeveloppartnershipswithinternalclientsandothers
• Good presentation,facilitation,andcomputerskills
• Excellentinterpersonalandcommunicationskills
• Strong ability to multi-task
• Abilitytoworkindependentlytoachievegoalsandtargets
• Abilitytoworkinateamenvironmenttoachieveteam,departmental,andhome officegoals
• Abilitytocollaborateeffectivelywithinternalandexternalcustomers
• Adaptabletoafast-paced environment

Normalofficeconditions.

Employeemayberequiredtowork3majorholidays(Memorial Day,Fourthof Julyand Labor Day ) and some weekends.