Personal Assistant to Chief Executive Officer

Location:
Wheatfield, Indiana (On-Site Daily at Private Residence Office)

Full-Time | High-Trust Position

RxHealing is a rapidly growing healthcare solutions company focused on empowering providers and improving patient outcomes nationwide. As the company scales, our CEO requires a highly capable Personal Executive Assistant to manage both professional logistics and personal operational coordination.

This is not a traditional desk-only Executive Assistant role. This is a hands‑on, detail‑driven, high‑trust position.

The Person al Executive Assistant will work on‑site daily from the CEO’s private residence office in Wheatfield, Indiana.

This individual will serve as the CEO’s operational right hand — managing travel, coordinating household logistics, overseeing schedules, anticipating needs, and ensuring nothing falls through the cracks.

The ideal candidate operates at a concierge level of precision and discretion.

• Manage complex calendar scheduling and priority alignment
• Arrange domestic travel including flights (commercial or private), car services and limo coordination, hotel accommodations, full itinerary creation with confirmations and backup plans, prepare travel folders and ensure seamless logistics from departure to return, and anticipate potential travel disruptions to proactively manage alternatives

• Oversee home office organization and executive workspace readiness
• Schedule and coordinate vehicle detailing and maintenance, dry cleaning pickup and drop‑off, household vendors and service providers, repairs and maintenance appointments, maintain awareness of where items are located and ensure executive readiness for meetings, events, and travel
• Track recurring tasks and ensure timely completion

• Prepare end‑of‑day summary report for CEO outlining completed tasks, upcoming priorities, confirmed reservations, follow‑ups required
• Manage expense tracking and receipts, maintain discretion with all confidential matters, anticipate needs before they are communicated

• Extremely detail‑oriented
• Proactive and anticipatory
• Highly organized and structured
• Calm under pressure
• Comfortable operating inside a private residence environment
• Discreet and trustworthy
• Service‑minded with executive polish
• Comfortable coordinating high‑end travel and reservations

You notice what others miss.

You prevent problems before they happen.

You think three steps ahead.

• Proven experience as a Personal Assistant, Executive Assistant, or Estate‑Level Assistant
• Strong organizational and calendar management skills
• Experience coordinating executive travel and luxury reservations
• High emotional intelligence
• Ability to manage both business and personal logistics seamlessly
• Must be able to work on‑site daily in Wheatfield, IN
• Familiarity with Northwest Indiana preferred

Competitive salary based on experience.

Discretion and confidentiality are essential.

Submit your resume and a brief statement outlining your experience coordinating executive‑level travel and household logistics.