Senior Executive Assistant

Senior Executive Assistant role at Clio

Clio is a global leader transforming the legal experience for all by bettering the lives of legal professionals and increasing access to justice. We are seeking a Senior Executive Assistant to work closely with our senior leadership and executive teams, providing administrative assistance and operational support. This role is for an entrepreneurial individual with a customer service mindset and exceptional administrative, coordination, and communication skills.

This person needs to be based out of Vancouver or Toronto and will be in person 2-3 times per week.

• Contribute to the planning, organization, and execution of special projects, including high-profile international events and key organizational initiatives
• Oversee and manage schedules, appointments, and travel arrangements for the Senior Leadership Team
• Coordinate team events, support community-building, and handle logistical tasks
• Manage group-wide meetings and agendas, take notes, and track action items for the Senior Leadership Team
• Review, route, and respond to incoming email correspondence and organizational requests on behalf of the Senior Leadership Team
• Organize, track, and reconcile professional finances and expenses
• Coordinate communications and liaise directly with external partners, vendors, and clients
• Create and maintain internal documentation, knowledge management, and communications for the Executive Assistant team
• Maintain a high degree of trust and integrity around the protection of confidentiality
• Act as an exemplar of Clio’s values and culture, serving as an ambassador for the Senior Leadership Team both internally and externally

• 10+ years of experience as an executive assistant or in a role providing administrative coordination in a professional setting
• Exposure to senior leaders, business strategy, and decision-making
• High degree of trust and integrity around the protection of confidentiality
• Collaborative and self-starter mindset with a bias to action
• Flawless written and verbal communication skills, even under pressure
• Strong interpersonal skills and capacity to develop high levels of trust
• Ability to multi-task with excellent time management
• Impeccable attention to detail
• Resourceful and able to work independently with a deadline-oriented mindset
• Proficiency in Mac operating environments, Google Suite, Slack, Asana and Concur
• Comfort with new technologies and tools
• Professionalism, emotional intelligence, and trust

Compensation is a key component of Clio’s Total Rewards Program. We provide fair and competitive pay practices and a high-performing culture. Highlights include:

• Competitive, equitable salary with comprehensive health benefits, dental, and vision
• Hybrid work environment with in-office expectations for local Clions (Vancouver, Calgary, Toronto, and Dublin) at least 2 days per week on Anchor Days
• Flexible time off policy with an encouraged 20 days off per year
• $2000 annual counseling benefit
• RRSP matching and RESP contributions
• Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

The full salary range for this role is CAD 96,900 to 114,000 to 131,100. Salary bands may differ by location and currency; benefit offerings may vary by location. We aim to hire candidates within the minimum to midpoint of the full range, with some adjustments for internal equity and performance.

We may apply separate salary bands for other regions based on local currency. Final offer amounts depend on individual experience and skillset.

Our team shows up as their authentic selves and is united by our mission. We are dedicated to diversity, equity, and inclusion, building an environment where teams feel included, valued, and enabled to do their best work from anywhere. We believe different perspectives, skills, backgrounds, and experiences drive performance and innovation. We are committed to equal employment and encourage candidates from all backgrounds to apply.

Clio provides accessibility accommodations during the recruitment process. If you require any accommodations, please let us know and we will work with you to meet your needs.

Learn more about our culture at

Disclaimer:
We only communicate with candidates through official  email addresses.

• Mid-Senior level

• Full-time

• Administrative
• Industries:
  Software Development and IT Services and IT Consulting

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