Speaker Management Specialist

Location: Bengaluru

Summary:

The Client is seeking a Speaker Management Specialist to support the execution of 8 Summits across the APJ region during an 8-month peak season. This temporary role will be instrumental in managing all aspects of speaker communications, compliance, and day-to-day operations for 3,000 speakers. The ideal candidate will be highly organized, detail-oriented, and capable of managing high-volume communications while maintaining exceptional accuracy.

This is a remote position that does not require onsite event travel.
Responsibilities:
Manage speaker communications including creation and distribution of up to 40 speaker communication emails across 8 Summits.
Develop and distribute 8 comprehensive speaker manuals tailored to each Summit.
Conduct speaker audits across thousands of speakers to ensure certification compliance and URT (Unique Reach Target) metrics.
Provide day-to-day speaker management support for 3,000 speakers including responding to inquiries, troubleshooting issues, and coordinating logistics.
Create and conduct &quot

Know Before You Go" calls for speakers prior to each Summit.
Design, distribute, and analyze post-event surveys for all speakers.
Collaborate with content team to maintain and update team Wiki with current speaker management processes and resources.
Track key metrics and provide regular status reports on speaker readiness and compliance.
Coordinate with cross-functional teams to ensure seamless speaker experience.
Requirements:
3 years of experience in speaker management, event coordination, or program management.

Required Skills:

Strong communication skills with ability to manage high-volume email correspondence.
Experience working with large speaker databases (1,000 contacts).
Proficiency with Excel or Airtable for data manipulation, tracking, and reporting.
Excellent organizational skills with ability to manage multiple deadlines simultaneously.

Experience with compliance tracking and audit processes.
Strong attention to detail and ability to maintain accuracy across large datasets.
Preferred

Skills:

Experience with event management platforms and speaker management systems.
Background in technology conferences or corporate events.
Familiarity with certification compliance requirements.

Experience with survey tools and post-event feedback collection.
Knowledge of wiki or documentation management systems.
Experience working remotely with distributed teams.
#Aditi Consulting
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