Virtual Assistant

Job Category:  Client Service

Job Type:  Full Time

Job Location:

Coimbatore

Openings:  3

Shift:  Night Shift

Job Overview

The Virtual Executive Assistant will provide high-level administrative support to Gerard Perillo, ensuring the smooth operation of daily activities within the Shark Team. This role requires exceptional organizational skills, proactive communication, and a keen ability to manage schedules, coordinate speaking engagements, and facilitate strategic initiatives, including promoting MAKO in 2025.

Key Responsibilities

Administrative Support:
Manage and organize daily schedules, ensuring Gerard's meetings and tasks are prioritized effectively.
Coordinate team communications and act as the point of contact for internal and external inquiries.
Event and Speaking Engagement Management:
Research and identify relevant speaking events, webinars, and podcasts for Gerard to promote MAKO in 2025.
Handle outreach, pitch proposals, and secure bookings for appearances.
Coordinate logistics for events, including travel arrangements and presentation materials.
Calendar Management:
Maintain a dynamic and updated calendar, proactively resolving scheduling conflicts.
Provide daily and weekly briefings on upcoming meetings, events, and deadlines.
Project Coordination:
Assist in tracking and managing tasks related to Shark Team projects.
Follow up on deadlines and ensure timely completion of deliverables.
Document and Data Management:
Organize digital files and ensure easy access to critical documents.
Maintain accurate records of speaking engagements, contacts, and follow-ups.
Communication:
Draft and respond to emails, meeting requests, and other correspondence.
Prepare concise summaries and updates for meetings and events.

Qualifications

Proven experience as an executive assistant or similar role. (Min 5 years)
Exceptional organizational and multitasking skills.
Excellent written and verbal communication abilities.
Proficient in productivity tools such as Google Workspace, Zoom, and project management software (e.g., Asana, Trello).

Experience with scheduling tools and CRM software (e.g., Follow Up Boss, Zapier).
Familiarity with event planning and outreach is a plus.

Key Competencies

Proactive problem-solving and ability to work independently.
Attention to detail and ability to manage multiple priorities.
Strong interpersonal skills to interact with diverse teams and external partners.

Preferred

Female candidate

US day time shift

5 days work week

Excellent Communication Skills

Desired

Knowledge or understanding in Finance & Accounting Operations (optional)

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