Coordinator, Engineering

Primary Role

Responsible for performing standard and advanced secretarial and administrative duties, providing daily front-desk reception coverage, and owning key Engineering operations workflows including SharePoint administration, mail operations, onboarding/offboarding logistics, invoicing/P-Card reconciliation, event coordination, and other engineering coordinator related tasks.

Coordinator, Engineering

3/2/26

This role will be Hybrid with 3 days in the office and 2 days’ work from home.

• Manage and prioritize high-volume emails and communications.
• Provide daily front-desk and phone coverage.
• Maintain and enhance Engineering SharePoint sites.
• Assist statewide colleagues with SharePoint questions and training.
• Participate in recurring meetings, track action items.
• Coordinate office-wide mail operations.
• Coordinate onboarding/offboarding logistics.
• Process SAP invoices and reconcile P-Card transactions.
• Book travel and training arrangements.
• Coordinate Engineering fleet maintenance.
• Order and maintain office and kitchenette supplies.
• Support general office tidying and improvements.
• Obtain Notary Public certification within 60 days.
• Plan and coordinate Lunch & Learns and internal engagement events.
• Support learning and professional development activities.
• Promote best practices for document management and collaboration.

• Strong organizational and time-management skills.
• Proficiency with Microsoft 365 (Outlook, SharePoint, Teams, Loop).
• Experience in administrative or operational support.
• Strong written and verbal communication.
• High attention to detail and accuracy.
• Experience managing SharePoint sites.
• Familiarity with SAP.
• Event planning or office operations experience.
• Notary certification or willingness to obtain.
• Comfort with change enablement and process improvement.

• High School Degree and formal secretarial training.
• Desirable associate degree in Secretarial Science.
• CPS designation is desirable.
• 3+ years of secretarial experience; including proven experience and skills in dealing directly with public.

• Champions safety
• Customer obsessed
• Cultivates innovation
• Nimble learning
• Drives Results
• Collaborates

• Standard office environment