Administrative Assistant; Jr. Admin. Officer - Range​/AMEA

Position: ADMINISTRATIVE ASSISTANT (Jr. Admin. Officer) - Range 12 / AMEA
Open to the general public and any current Municipal employee.

This position is represented by the Anchorage Municipal Employee Association (AMEA) and is subject to the provisions of the current agreement between the Municipality of Anchorage and the Union.

DEPARTMENT:
Planning, Development, and Public Works

HOURS OF WORK: 8 a.m.

- 5 p.m. Monday - Friday

LOCATION:

4700 Elmore Road

Employees who are hired or rehired to any position shall be placed at the entrance pay step, and advancement from the entrance step to the maximum step within a pay grade shall be by successive steps.

Remote work schedule opportunities (telecommuting) may be considered after successful completion of probation, at the discretion of management and with the approval of the department head. Not all positions are eligible for remote work (telecommuting) per P&P 40-40.

To be considered for employment, applicants must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Entry level professional administrative generalist responsible, under direction, for a full range of administrative duties.  As a member of the administrative team for the department, duties involve assisting with; payroll processing; updating personnel records and files; assisting employees and supervisors with personnel and payroll forms; administering and approving credit card purchases by staff; researching goods and services that the department needs to buy;

inputting payment vouchers into the financial system; responding to audit requests; preparing billings and journal entries for payments owed the department; managing assets; and coordinating departmental software and hardware needs.  Position requires good communication skills, a customer-service orientation, and ability to handle confidential information appropriately.  Other duties as assigned.

High school diploma, GED or equivalent and four (4) years of experience in the field related to the position.

or

Associate's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and two (2) years of experience in the field related to the position.

or

Bachelor's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and experience in the field related to the position.

Preference will be given to Anchorage Municipal Employees Association (AMEA) employees. AMEA employees who are successful in the screening process will be forwarded to the department for consideration prior to any non-AMEA applicants.

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://(Use the "Apply for this Job" box below). E-Verify is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted Background Check. A Background Check encompasses criminal history, verifying education, and verifying dates of employment.

Military Service Interview Preference

Veterans who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs, recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge.

The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows the full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment.

The statement of service must be on a form or letterhead of the individual's command organization, and shows the name, signature, title, and contact information of the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an Employer of National Service. Please be sure to include any volunteer work with Ameri Corps, Peace Corps, or other national service programs on your application in the work history portion.

Application Process

Once an applicant clicks on the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the  website to log into their existing account (or to…