Office Manager

About Bering Straits Professional Services, LLC

Bering Straits Professional Services (BSPS) is committed to world‑class management of global logistics, training and procurement services for U.S. Government agencies. BSPS is certified by the . In February 2022, BSPS became an International Organization for Standardization (ISO) 9001 certified company. BSPS received the ISO 9001 quality standard certification through the Performance Review Institute (PRI). PRI recognized BSPS for having met the stringent requirements of international standards, ongoing commitment to satisfying stakeholders and a dedication to continual improvement of their management systems.

Through this certification, BSPS has joined an elite number of organizations worldwide who have achieved certification to this globally recognized ISO 9001 quality standard.

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Wage/Salary Range: $34.46 per hr.

Applicants will be notified via phone or email within ten (10) business days of submittal.

• Serve as the primary administrative point of contact for all contract personnel
• Manage daily office operations including reception, correspondence, meeting support, and visitor coordination
• Maintain calendars, schedule meetings, support event planning, and coordinate office‑wide communications
• Support program leadership with travel coordination, expense documentation, timekeeping validation, and personnel activity reporting
• Assist logistics and warehouse teams with processing documentation, filing, scanning, and maintaining digital and physical records
• Maintain office organization including supplies, equipment, workspace arrangements, and inventory of office materials
• Prepare and edit administrative documents, spreadsheets, forms, and reports as required
• Manage document control processes, ensuring that all program, logistics, and warehouse documents are routed, stored, and tracked in accordance with established procedures
• Assist with onboarding new personnel including workspace preparation, access requests, and initial documentation coordination
• Support compliance activities by maintaining updated records, training logs, certifications, and audit‑ready administrative files
• Coordinate communication between on‑site teams and remote offices, subcontractors, or Government stakeholders
• Track and archive meeting minutes, action items, deliverables, and administrative deadlines
• Prepare office‑level status summaries and support leadership with ad hoc administrative tasks

• Education requirements:
  
  High School Diploma or GED equivalent
• Level of experience requirements: 3–5 years of administrative, office management, or program support experience
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to handle sensitive information and maintain strict confidentiality
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• Ability to coordinate with diverse teams including logisticians, warehouse staff, leadership, and Government personnel
• Excellent written and verbal communication skills
• Detail‑oriented with strong documentation and record‑keeping abilities
• Ability to work independently with minimal supervision in a fast‑paced operational environment

• Knowledge of general office administration practices and procedures
• Strong interpersonal and communication skills for interfacing with internal staff and Government customers
• Ability to prioritize work and adjust to changing requirements…