Administrative Assistant

Current Employees:
If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.


Job Category:
University Staff


Employment Type:
Regular


Job Profile:
Administrative Assistant III


Job Summary:

The Administrative Assistant will report to the Client Services Director. This position will provide administrative support to School of Education research projects and departments. The work requires task management, attention to detail, accuracy, the ability to work with a diverse audience including principal investigators, department administrators, project managers, administrative colleagues, students, partners within the School of Education, and external parties such as state agencies or school districts contacts.

This role requires excellent communication skills, the ability to handle a variety of assignments, and the desire to provide excellent customer service throughout the School of Education.

After an initial six-month training period that requires in-person work, this position is expected to offer some hybrid or remote work flexibility.


Key

Job Responsibilities:

• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures

• Prepares and audits complex records, edits documents, and reviews work done by others

• Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Department:

School of Education / Administrative Services / Client Services


Compensation:

Minimum: $24.00/ hour

Commensurate with qualifications and experience. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.


Required Qualifications:

• Skilled in effective use of Microsoft Office software
• Knowledge of various collaborative online platforms, such as UW Box, Google suite, and Microsoft Office, and Microsoft Teams
• Experience with face-to-face and online meeting and event planning
• Excellent verbal and written communication skills to effectively engage at all levels of the organization
• Excellent attention to detail
• Ability to work independently and collaboratively within teams
• Highly self-motivated and proactive in problem resolution
• Strong prioritization of tasks and time management to meet competing deadlines

Preferred Qualifications:

• Knowledge of UW policies/procedures related to travel
• Prior experience with purchasing and procurement cards
• Prior experience arranging travel for others
• Customer service/Hospitality skills
• Experience with a work management software, such as Asana

Education:

High School Diploma or equivalent required


How to Apply:

Please go to the "Apply Now" area and select your current UW Employment Status. Upload a copy of your current resume and a cover letter.

Note: There is one upload area in Workday, but you can upload multiple documents to your application. Incomplete application packages that do not include all of the requested documentation will not be considered.


Contact Information:

Min Ji Kim

HR Generalist

hrc.edu


Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the…