City Council Executive Assistant

About the Position

Come join our team! The Saint Paul City Council has a City Council Executive Assistant I position we are looking to fill. This position is responsible for performing complex administrative support duties and providing exceptional customer service to Saint Paul residents, Council members, and Council central staff.

• Perform expert level office work for the Saint Paul City Council.
• Address the needs of city constituents and other external contacts that ensures excellent customer service on a range of requests.
• Utilize a variety of technical tools including social media for the completion of daily work assignments.
• Provide office related administrative support, completing information compilation, data management actions, and City department information requests.
• Identify appropriate actions and prioritise assignments for Council office work, City department needs, and constituent requests.
• Schedule meetings and coordinate the Council member's calendar based on an understanding of priorities and obligations.
• Support City Council meetings and legislative hearings, coordinate required materials, take notes, and arrange technical support.
• Performs other related duties and responsibilities as required.
• For more information and essential functions, see our City Council Executive Assistant I Job Description.

NOTE: This specific job classification only exists in City Council, and the eligible list will not be used to fill Executive Assistant positions in other City departments.

This position is located at 15 W Kellogg Blvd, St Paul, MN 55102, Suite 320. You will work a regular daytime schedule Monday through Thursday in the office with Friday being an optional work from home day.

We offer competitive wages, and a variety of excellent benefits, including health insurance, retirement contributions and paid vacation and sick time.

The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us.

Five years of progressively responsible and independent clerical/administrative experience to include organizing and assessing complex materials, evaluating and resolving problems, responding to public inquiries and requests, applying policies and procedures, and assisting with projects and reporting.

• Must have three years of customer service experience.
• Up to two years of related, post high school coursework obtained from an office administration program can be substituted for up to two years of clerical/administrative experience.

• An ability to speak/write in languages other than English such as:
  Spanish, Hmong, or Somali.
• Experience working with staff and the public from diverse backgrounds and communities.
• Expert level verbal, written (including minute taking), social media, and internet skills.

• Submit a City of Saint Paul online application by the closing date.
• Upload or submit the following required document via the online application system. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.)
• A resume - please ensure that your vacancy related experience is documented.

First time applying online? Read our

How to Apply

Online Guide.

Need technical support? For help with the online application, please call

Learn more about our Hiring Process.

Qualifications Rating and Computerized Assessment

The Qualifications Rating is an assessment of your completed application, resume, and answers to the Supplemental Questionnaire. Be as specific and detailed as possible in completing your application and questionnaire. You must submit your completed application and supplemental questionnaire by the Final date to receive applications.

Computerized Assessment: An electronic assessment designed to evaluate your ability to perform the duties of the position. These components include Microsoft Outlook, Excel, and Word simulations.

Note: Qualified candidates will be notified of the assessment date and location the week of March 23, 2026, through the email address included in your application.

If you have a physical or mental impairment that substantially limits a major life activity, you may be eligible for accommodation in the assessment process. Please contact Diane Turnbull at  to request a testing accommodation.

The calculation is (Qualifications Rating * .60) + (Computerized Assessment * .40).

Open Job Posting:
This posting is open to anyone who meets the position requirements.