Office Coordinator - Sarasota, FL

Position: Office Coordinator - Sarasota, FL - 02252026
The Office Coordinator role will assist the Accounting and Operations teams with all functions related to administrative support and clerical functions. This position performs routine duties and handles a high volume of mail, documents and checks. Deals with a diverse group of internal contacts at all levels of the organization and has limited interaction with external contacts. Independent judgment is required to plan, prioritize and organize the workload.

This could be a great way to gain some experience in Accounting for someone studying in school.

Position Type and Expected Hours of Work

This is a full-time position in the office from 8:30am-5:00pm. There is the potential to switch to a hybrid schedule with remote work one day per week, after successful completion of training.

Essential Functions

* Receives and distributes deliveries

* Handles high volume of incoming mail (open and sort)

* Prepares check batches for deposit

* Prepares deposits for application to client invoices

* Researches order details using various company software

* Scans documents to team members and assists with follow up

* Assists with compiling outgoing mail, including vendor payments and UPS/Fed Ex packages

* Follows workflow procedures to ensure maximum office operation efficiency

* Maintains and organizes department files and records

* Orders office supplies and maintain supply inventory

* Provides clerical and administrative support to Accounting and Operations teams as requested