Administrative Assistant
Remote / Online - Candidates ideally in
Edmonton, Alberta, Canada
Listing for:
Defence Construction Canada
Remote/Work from Home
position
Listed on 2026-03-03
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
-
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services.
The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.
KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary
Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leadersOrient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirementsProofread, review and validate documents prior to manager signatureCarry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)Generate tracking tools and gather data for manager to meet reporting requirementsTrack budgets for service level agreements and training and developmentGenerate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)Other
Take and prepare minutes of monthly meetingsProvide administrative solutions to improve site servicesParticipate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)Other duties as assignedSKILLS
General and Specific Knowledge
Administrative best practicesAccounting principlesIntermediate MS Office expertiseRecords managementFormal Education and/or Certification(s) and Experience
Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalentPreferred: minimum requirements and general accounting courses and/or basic accounting experienceAbilities
Use applicable computer software and operating systemsManage multiple deadlines and prioritiesDemonstrate attention to detailDEVELOPMENT AND LEADERSHIP
Provide functional advice and guidance to employeesCoordinate work of other administrative staff in business unitWORKING CONDITIONS
Typical office environment with occasional travelCheck out your benefits
Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.
Your package includes:
Health and Wellness
100% employer-paid annual sick leave, and health and dental premiums$400 wellness allowance to help cover expenses such as a gym membership$2,500 for mental health services on top of regular $2,500 paramedical coverageTelus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plansHome and Family
Life, accidental-death, and short-term disability insuranceEnhanced in Confidence employee and family assistance programMaternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeksFlexible workplace options, including $400 allowance every two years, to support working from homeLeave and Retirement
Public-service pensionComprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans
Note that applications are not being accepted from your jurisdiction for this job currently via this jobsite. Candidate preferences are the decision of the Employer or Recruiting Agent, and are controlled by them alone.
To Search, View & Apply for jobs on this site that accept applications from your location or country, tap here to make a Search:
Search for further Jobs Here:
