Program Assistant; BLANK AST

Job Summary

Under direction of the CAO of the Blue Cluster and the leadership of the CPSE Director, provide administrative support for the Center for Public Service and Education (CPSE). Provide support for business functions for CPSE. Initiate financial transactions, assist with purchasing of supplies and process payments to vendors. Responsible for program and event coordination and marketing. Assist with planning and scheduling events, workshops, meetings, and conferences.

Coordinate event packets and handouts and arrange catering. Maintain participant database. Assist with travel arrangements and travel reports. Assist with reconciliation of monthly ledgers as well as budget and expenditure monitoring.

March 11, 2026

• No minimum education required for this position.
• Experience with event planning and program workshops, conferences, or meetings; arranging venue, audio-visual needs, lodging arrangements, meeting materials and presentations.
• Experience using a computer and software programs including, MS Office, database programs, and automated accounting systems.
• Experience with purchasing, accounts payable and accounts receivable; and working with invoices, monthly reconciliation of purchases, billing, and collections.
• Experience with travel and entertainment reimbursements and payment processing, knowledge of policies and procedures pertaining to accounting and purchasing.
• Skills to develop a variety of communication tools, such as newsletters, flyers, and general correspondence.
• Interpersonal, communication and customer service skills to communicate and interact effectively with a diverse clientele.
• Organizational and time management skills prioritizing and handling multiple tasks, establishing goals, organizing projects, and meeting deadlines.

• Experience using Aggie Enterprise, Salesforce, Cashnet, and Aggie Expense.
• Experience using social media and online marketing tools.
• Knowledge and skill to interpret and apply UC policies and procedures.
• Skills to interpret policy and procedures to maintain consistency with generally accepted accounting principles and compliance with all regulatory guidelines and requirements.
• Analytical skills to evaluate and assess systems and procedures.
• Familiarity with higher education and K12 communities, and education policies.

• 40% - Project and Event Coordination
• 60% - Financial Services

Built from an innovative and collaborative partnership of both on-campus and statewide organizations, the Center for Public Service and Education advances UC Davis' public service mission to the state of California, and works to fulfill the democratic promise of education through support for educator professional learning, applied research, and career diversity initiatives. CPSE services include: administrative, fiscal, and event management; strategic support for educational leadership;

and public service support initiatives.

The Project Assistant position provides general administrative, financial, and event support for the Center for Public Service & Education.

• Salary or Pay Range: $29.40 - $42.14/hour
• Salary Frequency:
  Hourly
• Salary Grade: STEPS
• UC
  
  Job Title:
  
  BLANK AST 3
• UC Job Code: 004722
• Number of Positions: 1
• Appointment Type:
  Career
• Percentage of Time: 100%
• Shift (Work Schedule):
  Mon-Fri 8am-5pm
• Location:
  
  Davis, CA
• Union Representation:
  Yes - CX
• Benefits Eligible:
  Yes
• This position is hybrid (mix of on-site and remote work)

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you…