Remote Assistant Zapier

At Zapier, we’re not just making software—we’re building a platform to help millions of businesses globally scale with automation and AI. Our mission is to make automation work for everyone by delivering products that delight our customers. You’ll collaborate with brilliant people, use the latest tools, and leverage the flexibility of remote work. Your work will directly fuel our customers’ success, and as they grow, so will you.

Job Posted:8/15/2025

Hi there!

We’re looking for an Executive Assistant for our Build organization (Product, Design, Engineering). This is a high-impact role where you’ll support 1-2 executive leaders and partner closely with another EA in the same department. You’ll manage calendars, critical workflows, and help drive leadership effectiveness by combining proactive support with excellent judgment.

The ideal candidate has experience supporting senior leaders in Product or Engineering and understands how Build teams operate: how they plan, communicate, and ship. You’re able to follow along even when discussions get highly technical, surfacing action items, blockers, and next steps without needing everything spelled out.

You also bring a strong communication skillset. You know how to extract the right context from meetings, Slack threads, and documents and then turn that input into clear, executive-ready drafts. Whether it’s prepping for a decision‑making meeting or sharing out a memo to key stakeholders, you’re able to confidently move from information‑gathering to polished output in your executive’s voice.

If you’re looking to deepen your impact at a fast‑growing, profitable, customer‑focused company, read on…

• You’ve supported Build orgs before. You bring 3+ years of experience as an Executive Assistant or Ops (or similar role), including support for senior leaders in Product and/or Engineering teams at a tech company.
• You spike in communication. You’re a clear and effective communicator who can move from information‑gathering to well‑crafted drafts with little oversight, using your executive’s voice and tone.
• You are a strategic partner. You’re curious, solutions‑oriented, and quick to connect the dots between shifting priorities, requests, and cross‑functional dynamics.
• You’re a skilled project manager. You can backplan and lead complex initiatives like executive offsites, internal launches, or cross‑functional coordination efforts.
• You collaborate well across functions. You work seamlessly with other EAs, Chiefs of Staff, and operational leaders to clarify roles, ensure alignment, and prevent issues before they arise.
• You bring calm and clarity to chaos. You can juggle multiple high‑priority tasks while maintaining structure, detail, and focus.
• You’re tech‑savvy. You’re a power user of tools like Zapier, Gmail, Google Calendar, Slack, and Notion and you’ve used automation and AI to work more efficiently.
• You operate with discretion and integrity. You’re thoughtful, trustworthy, and handle sensitive information with care.
• You value a collaborative team culture. You support your teammates as much as your executive, sharing knowledge, tools, and best practices openly.

• Manage and optimize your executives’ calendars and task systems to ensure they are focused on high‑leverage, business‑critical work.
• Stay ahead of shifting priorities, deadlines, and business needs, adapting schedules and workflows accordingly.
• Meeting Prep & Follow‑Up:
  Own the prep, structure, and follow‑up for internal and external meetings, ensuring executives are briefed and that action items are followed through.
• Board and Leadership Support:
  Assist with board meeting preparation, including slide coordination, meeting logistics, and sensitive document handling.

• Inbox and Communication Management:
  Triage and manage executive inboxes, surface priorities, and draft or respond to messages when appropriate.
• Draft communications, briefs, and talking points from scratch using your executive’s tone and priorities.
• Monitor and synthesize context from Slack, meetings, and shared documents to proactively move work forward.