Administrative Assistant - Okanogan

About The Agency

The Washington State Patrol is committed to being an Equal Opportunity Employer and strives to foster an environment in which everyone is encouraged to be their authentic selves, communicate openly, and act with courage. The WSP is dedicated to promoting fair and equitable hiring, training, and promotional practices through innovative recruitment and retention strategies.

The Field Operations Bureau is primarily responsible for traffic law enforcement, collision investigation, and motorist assists on 7,056.18 centerline miles (18,642 lane miles) of state highways and interstates. The Okanogan Detachment supports troopers and supervisors serving communities throughout the region, providing essential administrative and operational support to ensure effective public safety services.

This Administrative Assistant 2 position provides comprehensive clerical and administrative support to the Okanogan Detachment and District Headquarters. The role ensures smooth daily operations by maintaining records, processing documents, coordinating training and travel, supporting budget and procurement activities, and serving as the primary point of contact for the public. The work requires strong attention to detail, independent judgment, and the ability to interpret and apply agency procedures.

• Prepare, type, and transcribe reports, statements, correspondence, and investigative documents.
• Maintain electronic and physical filing systems in compliance with the State Records Retention Schedule.
• Scan, verify, and upload case files and vehicle records.
• Process invoices, vouchers, payments, and cost-recovery checks; ensure accounts remain current.
• Track and update Time and Activity Reports (TARs) and maintain payroll documentation accuracy.
• Coordinate training registrations, E-Train entries, travel arrangements, and reimbursements.
• Order, receive, and reconcile office supplies and secure inventory items such as citations.
• Assist with overtime scheduling and related documentation.
• Support facility and equipment maintenance coordination.
• Serve as the primary front‑counter and phone contact for the detachment, providing information to the public regarding WSP policies, procedures, and services.
• Accept subpoenas, maintain the subpoena calendar, and route documents appropriately.
• Support property and evidence customer interactions and maintain lobby materials.
• Provide backup support to other administrative staff as needed.
• Attend meetings and prepare minutes as assigned.

• High school diploma or GED
• One year of clerical/office experience
• Ability to lift boxes up to 40 pounds
• Ability to type a minimum of 40 words per minute

• Continuous growth and development opportunities.
• Opportunities to serve your community and make an impact through meaningful work
• Employment opportunities that recognize military veterans and/or military spouse per Governor Executive Order 19-01
• Qualification for the Public Loan Forgiveness Program

NOTE: This is not a telework or remote position. Candidates must be able and willing to work in the office and commute to the Okanogan Detachment Office.

Applicants claiming veterans preference must attach a copy of their DD214 (SSN must be blacked out). If you do not provide the required documentation, the veterans preference will not be awarded. Please  to determine your eligibility.

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Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can…