Executive Administrative Assistant

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Position: Executive Administrative Assistant

Location: New York, NY

Job : 267

# of Openings: 1

GSTV is dedicated to building an inclusive team and culture that reflects the communities we serve every day. Being part of the GSTV team means that we are always encouraged and challenged to grow personally and professionally. More importantly, we are accountable for our actions towards one another as the foundation for a strong and accepting workplace.

GSTV Values: Valued Actions

Benefits Day One! Medical, Dental, Vision, Paternal Leave, Life Insurance, Accident, Critical Illness, Hospital Indemnity, STD/LTD + Vol Plans., Paid Holidays, 20 PTO days + Sick time, Perks, HSA and FSA and Lifestyle Spending Account (1st of mo after 30 days), 401K Match (90 days).

GSTV offers both hybrid and remote work situations. Candidates located within commutable distance to our New York Office will be tagged to that office and are not currently considered 100% remote.

Summary: GSTV is seeking a high-performing Executive Assistant/Office Manager to support our CEO and Senior Leadership Team (SLT). The ideal candidate is polished, proactive, and an exceptional communicator—both written and verbal. This role demands sharp attention to detail, sound judgment, and the ability to engage confidently across all levels of the organization. This individual will also manage our New York office and will be a Culture Champion in partnership with HR for our New Team Members.

We’re looking for someone who thrives in fast-paced environments, navigates shifting priorities with grace, and brings a calm, solutions-oriented mindset to every challenge. This is a key role at the heart of America’s most engaging on-the-go media network, offering the opportunity to make a meaningful impact every day.

Responsibilities:

• Manages complex and detailed travel itineraries, calendars and schedules as required for the CEO and SLT.
• Screens incoming calls and correspondence.
• Manages all communications confidentially.
• Prepares the CEO expense reports, as well as organizes and collects all receipts.
• Supports the CEO in preparing presentations, board materials, and investor communications.
• Coordinates cross-functional follow-ups and tracks key action items on behalf of the CEO.
• Acts as a liaison between the executive office and internal departments as well as Board Administration to ensure timely communication and alignment.
• Acts as a gatekeeper as needed.
• Implements and improves processes that enhance efficiency in the executive office.
• Manages confidential digital assets, ensuring compliance with company data and privacy policies.
• Maintains corporate office maintenance and repair schedules.
• Organizes programs, events, or meetings by arranging facilities and caterers, issuing information or invitations, and controlling event budgets.
• Serves as the primary contact for the New York Office, acting as liaison between building management and GSTV IT, stocking kitchen and office supplies, sending and receiving packages, coordinating and negotiating with vendors, mail, working lunches, internal/external meetings, conference room set up, supporting HR as needed, etc.
• Acting as the Cultural Champion for the New York Office in support of Team Members.
• Leading by example.
• Performs NY office onboarding and offboarding as needed in collaboration with HR and IT, including building access and other potential general tasks.
• Other duties as assigned.

Requirements: To perform this job successfully, the individual must have knowledge related to basic marketing and/or administrative support functions. The individual must be highly detail-oriented and having the ability to be flexible in quickly moving from one project to another is imperative, including tremendous follow through. In this position the individual must have the ability to act with integrity, professionalism, and confidentiality.

The qualified individual will have strong problem‑solving skills with an ability to anticipate the needs and potential problems in the areas in which they support. The requirements listed below are representative of the knowledge, skill, and/or…