Marketing​/Admin Virtual Assistant; EQFT

Location:

Remote

Schedule:

Monday to Friday, 8:00 AM to 5:00 PM (Pacific Time)
Contract Type:
Independent Contractor Agreement
Availability:
Full-time
Time Zone:
Pacific Time

We are hiring a Marketing/Admin Virtual Assistant to support a growing home services business in Southern California. This role focuses on supporting lead follow-up, CRM management, client communication, scheduling, and general office coordination. The assistant will help keep marketing and administrative workflows organized so the business owner can focus on sales, marketing strategy, and operations.

• Make outbound calls to new leads and follow up through email and text.
• Answer inbound calls, provide basic information, and warm transfer calls or take detailed messages.
• Schedule appointments and manage calendar flow based on service areas and availability.
• Manage CRM updates, lead status changes, and follow-up tasks to maintain an accurate sales pipeline.
• Respond to client and lead inquiries using templates and internal guidelines.
• Support marketing coordination tasks including organizing lead sources, tracking responses, and supporting outreach efforts.
• Maintain accurate records using Google Workspace and spreadsheets.

• Strong phone skills and confidence speaking with US-based leads and clients.
• Strong attention to detail and ability to manage multiple workflows.
• Experience working with CRMs and scheduling systems.
• Ability to handle repetitive tasks while maintaining accuracy and professionalism.
• Strong written and spoken English.
• Reliable workstation, stable internet connection, and ability to work full-time on Pacific Time.

• Experience working in home services, construction, landscaping, or similar industries.
• Experience using Hub Spot, Jobber, Ring Central, or similar platforms.

• Leads are contacted quickly and followed up consistently.
• Calls are handled professionally and messages are documented accurately.
• Appointments are scheduled correctly and calendars remain organized.
• CRM data stays updated, clean, and reliable.
• 40 hours per week.
• Experience working with US-based clients.
• Training, onboarding support, and structured processes.