Administrative Assistant

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our employees in the field cleaning, ensuring they have all the information and resources they need to perform their best and that the job matches its description. Your responsibilities will include answering phone calls, booking appointments, scheduling employees, creating and giving quotes, sending information to the corresponding member to create the invoices, planning meetings, and writing correspondence.

The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

• Answer incoming phone calls and giving accurate Quotes based on company prices and measures
• Schedule appointments and maintain a calendar for employees and clients
• Organize meetings and take accurate minutes
• Write emails, Quotes, written invoices, memos, and letters and distribute them appropriately (mostly invoices and quotes)
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines and a laptop or computer
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and Power Point
• Highly organized with excellent time management skills and the ability to prioritize projects
• Must own a laptop and or a desktop computer
• Flexible work from home options available

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities
• Flexible work from home options available