People Operations Coordinator

People Operations Coordinator

Final date to receive applications: 19 March 2026

Department: Operations

Employment Type: Full Time

Location: Sacramento HQ

Reporting To: Michael Mulhern

Compensation: $26.87 - $28.96 / hour

The People Operations Coordinator plays a vital role in fostering a connected, supported, and effective CNPS team, across our statewide staff and 35 volunteer‑led Chapters. Reporting to the People Operations Manager, this role is responsible for performing a wide range of administrative and human resources functions essential to smooth internal operations and team cohesion, including recruitment coordination, onboarding, personnel record management, benefits and payroll support, training logistics, and performance management tracking.

The coordinator contributes to People Operations data collection and policy and documentation and organizes staff team‑building events and engagement initiatives.

In addition to supporting People Operations, the coordinator serves as a trusted partner to the Executive Director, providing daily support for scheduling and occasionally coordinating travel to help the Executive Director align their time and engagement with organizational priorities.

The coordinator plays a key role in cultivating a strong internal culture grounded in trust and teamwork. Success in this role requires exceptional organizational skills, attention to detail, discretion, and the ability to manage time‑sensitive administrative tasks with calm, care, and consistency. If you are mission driven, people‑focused, and thrive in a collaborative environment, this position offers a rewarding blend of human connection and organizational purpose.

The position is located in Sacramento, CA.

People Operations Coordination (60%)

• Support recruitment by explaining processes, posting job announcements, screening applicants, and occasionally participating as a panelist in hiring interviews, and creating new hire onboarding schedules.
• Maintain employee records on People Operations platforms and answer general questions.
• Assist with benefits enrollment at the time of hire and during annual open enrollment.
• In partnership with the People Operations Manager, identify and implement training and development needs.
• Support performance management cycles by scheduling calendar notifications, supporting kick‑off meetings, auditing participation, documenting scores, and uploading annual results.
• Assist in the collection and analysis of quantitative and qualitative HR data.
• Maintain and update HR‑related policy documents (e.g. employee handbook, staff policy and procedures manual, Microsoft SharePoint and Teams sites, etc.).
• Process semi‑monthly payroll and import payroll data into accounting software.

Administrative (Executive) Support (30%)

• Partner with the Executive Director to manage their calendar, with primary responsibility for scheduling meetings.
• Coordinate travel arrangements and associated expense reconciliation as needed.
• Occasionally assist with meeting logistics and other tasks as directed.

Event and Engagement Support (10%)

• Plan and organize virtual and in‑person staff events and meetings and act as point person for logistics.
• Implement engagement/education initiatives and programs designed to connect staff and to develop internal culture.

Physical Requirements

This job can require prolonged sitting and the use of a computer and mouse. It may require participation in field trips on uneven trails with variable grades. These requirements are representative, and reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Additional Information

• The work schedule will be eight hours a day, Monday to Friday, between 8:30am – 5:00pm.
• Some evening and weekend work may be required to meet deadlines or to participate in meetings and activities.
• This is a hybrid position in the Sacramento area. While weekly in‑person work at the CNPS central office is expected (approximately 1‑2 days per week), most daily responsibilities can be performed from a home office equipped with reliable high‑speed internet and standard remote work tools.
• Work requires…