Executive Assistant to President Director of Operations

Kinetic Construction Ltd. (Kinetic) – Building Better Together.

Our core values are a desire to build enduring Relationships
, a Passion for our business, and an endeavor for Continuous Improvement in all we do. We focus on teamwork, trust, and respect for people.

We provide a collaborative, caring culture that supports everyone to succeed personally and professionally.

Kinetic is 100% employee owned, employs approximately 200 team members, and has been in business for 40 years with offices in Vancouver, Victoria, and Courtenay.

We are looking for an Executive Assistant to provide high‑trust, high‑caliber administrative and operational support to the President and Director of Operations of a mid‑size, growth‑oriented construction company (~200 employees, three branches across BC, ~$300M annual revenues). This role will orchestrate executive time, communications, and information flow; prepare executive‑level content; ensure meeting readiness and follow‑through; manage complex travel and expenses; and maintain rigorous confidentiality.

Beyond administrative excellence, this EA acts as a force multiplier for organizational efficiency by streamlining workflows, reducing friction, and enabling faster decision‑making. By serving as a central coordination point, the EA fosters collaboration across all departments and business units, ensuring alignment on priorities and visibility into high‑level issues.

• Executive Calendar & Prioritization
• Email & Communication Management
• Meeting Orchestration, Minutes and Confidential Notes
• Content Development & Executive Deliverables
• Travel & Expense management
• Stakeholder Coordination
• Executive Office Cadence
• Cross Department Issue Tracking
• Visibility and Reporting
• Action Management
• Information Flow

The salary band for this position is $71,017 to $106,525 annually and is based on relevant skills and experience.

• 7‑10+ years as an Executive Assistant supporting a C‑Suite leader in a dynamic environment; construction or adjacent industries preferred
• Expert in Microsoft Office (Outlook, Teams, SharePoint, One Drive, Word, Excel, PowerPoint)
• Exceptional writing and editing; comfortable drafting executive‑quality materials and client‑facing correspondence

• Familiarity with construction terminology, project life cycles, and site/branch dynamics is an asset
• Able to represent the priorities and needs to the President & DOO
• Able to understand and anticipate priorities as they relate to the needs of the business
• Fluency with travel platforms and expense tools
• Proven record handling sensitive information and privileged notes
• Mastery of prioritization, logistics, and time management; thrives amid shifting demands and short lead times
• High EQ, composure, and service mindset; able to work across branches and field operations
• Understands principles of workflow design and knowledge management to create efficient, repeatable processes
• Demonstrates proactive problem‑solving by identifying needs early, proposing solutions, and executing effectively
• Communicates complex ideas clearly through concise narratives and compelling visuals
• Manages priorities and delivers on commitments to maintain executive focus and organizational efficiency
• Exercises sound judgment and maintains strict confidentiality regarding sensitive information, including executive notes, personnel matters, and strategic initiatives
• Builds structured systems and repositories to support scalability and knowledge retention

• Strong team culture to face challenges together
• Eligibility for Employee Share Ownership
• Competitive Compensation and Bonus structure
• Career Development and Training, including Mentoring Program and KCL Training Academy
• Comprehensive Benefits Package including Extended Health, Dental, and Vision
• Company trust, opportunity, and support to do your best work and advance
• Employee and Family Assistance Program to support mental and emotional health
• Substantial Vacation Time and Sick Pay
• GRSP Matching Program to support you after your time at Kinetic
• Gold Seal Employer committed to supporting employees pursuing their accreditation
• Access to the latest industry technology and flexibility to work from home if the position allows
• Annual company‑paid events and regular employee‑only events organized by Kinetic’s Social Committee
• Ongoing apprenticeship support via the Kinetic Employee Association (KEA)
• Employee Referral Program and Length of Service Recognition

Please submit a cover‑letter as part of the application.

We thank all applicants for their interest; however, only those selected to move forward in the application process will be contacted. No phone calls please.