Immigration and HR Coordinator

Administration / Human Resources

8000 Marina Blvd #300, Brisbane, CA 94005, Verenigde Staten

Odoo is an open-source enterprise resource planning (ERP) platform that helps companies manage and streamline their operations through a single, integrated system. Our modular suite of business applications—covering everything from accounting and inventory to CRM and project management—works together seamlessly to support efficiency and growth.

Learn More

Hybrid (3 days onsite, 2 days remote) – Brisbane, CA

We're looking for a detail-oriented professional to support employment-based immigration processes. This role involves preparing visa documentation, assisting with case management, and ensuring a smooth experience for both employees and internal stakeholders. You'll also help maintain accurate records and improve internal workflows.

• Prepare and manage multiple employment-based visa petitions (e.g., H-1B, H-1B1, TN, E-2, E-2, and L-1) with minimal supervision.
• Conduct detailed document reviews and provide clear guidance to employees on next steps.
• Collaborate closely with HR and other internal stakeholders to gather case-related information and provide timely updates.
• Triage, process, and organize incoming mail, including correspondence from government agencies.
• Upload and track documents in relevant systems; maintain accurate and up-to-date candidate records.
• Proactively identify and troubleshoot issues that may arise during the immigration process.
• Assist employees with immigration-related inquiries and maintain confidentiality in all case matters.
• Help test and give feedback on new features in our document preparation platform.
• Handle general administrative support tasks, including scanning, tracking packages, and payment requests.
• Provide end-to-end relocation support for employee transfers, coordinating all travel and lodging requirements, including flight scheduling, hotel reservations, and related accommodations.
• Review and approve expenses associated with the employee transfer program.
• Prepare and complete Public Access File documentation for each case.
• Provide employees with employment verification letters for travel, new employment, and all other purposes.
• Ensure job descriptions are regularly reviewed and updated in collaboration with all departments to maintain accurate, up-to-date information.
• Ensure HR knowledgebase articles are up to date and referenced wherever applicable.
• Monitor I-9 reverification reports and ensure all documentation is within expiration dates.
• Ensure that administrative stakeholders responsible for employee lifecycle events complete relevant tasks and communicate with employees in a timely manner.
• Ad hoc support may include projects with a focus on improving employee lifecycle processes (onboarding, appraisals, transitions, offboarding, and leaves)
• Organize efforts to consolidate and share quarterly People team updates.
• Provide onboarding and orientation support on an as-needed basis.

• Bachelor's degre
• eExceptional attention to detail, especially in writin
• gStrong organizational and problem-solving skill
• sExcellent written and verbal communication skill
• sHigh level of reliability, autonomy, and accountabilit
• yComfortable with managing multiple priorities across projects with demonstrated ability to context switch quickl
• yExperience with HRIS, Google Suite, Microsoft Office Suite, particularly Excel, with some familiarity with advanced functions

• Familiarity with basic employment laws and regulation
• sFamiliarity with a wide range of employment-based visas (e.g., H-1B, H-1B1, TN, E-3, E-2, L-1
• )Previous experience in an immigration law firm, legal ops team, HR administration, or similar rol
• eExperience working at an early-stage startup or high-growth company. Interest in AI tools and legal tech platform
• sOdoo knowledge- a huge plu
• s

• Healthcare, Dental, Vision, Life Insurance, FSA, HSA Matching, 401K Matching, and Commuter Benefit
• sPTO (Paid-time-off), paid sick days, and paid holiday
• sEmployee Assistance Program: 3 × 1-hour telehealth calls with certified mental health professional
• s $100 towards a work-from-home office setu
• pChef-prepared…