Administrative Assistant

Administrative Assistant will provide administrative support to Area Managers and local employees. Duties include general clerical, receptionist, and project work as needed.

Primary Responsibilities

• Enter new applications for new hires and provide orientation/on-boarding procedures including all company policies.
• Perform all duties of day/night payroll and submit it in a timely manner.
• Ensure all fixed punches are corrected and perform manual payroll for employees without clock-in systems.
• Work on pay days and distribute paychecks to all properties.
• Answer incoming calls and take messages during office hours for the Area Manager.
• Be available to call and receive calls from all managers and employees during office hours.
• Uphold a professional image of the companies by responding quickly to requests, communicating issues at contracted properties to the area manager, and communicating professionally with all customers and employees.
• Work with Human Resources and contracted properties to report and resolve incident reports promptly.
• Follow up on all new hire paperwork during office hours.
• Maintain local management files on employees and update personnel files as needed.
• Follow up on incident reports, schedule doctor’s appointments for employees, and translate if needed.
• Prepare and send monthly expense reports.
• Translate security training materials for employees to obtain airport badges and ensure understanding of safety and security policies.
• Translate employee issues and requests from properties.
• Sign for and distribute UPS, USPS, and Fed Ex packages accordingly.
• Serve as liaison to the home office for administrative items, supply orders, HR communications, payroll needs, etc.
• Perform assigned office projects for the Area Manager as needed.
• Maintain set working hours weekly, with some flexibility for extra hours occasionally.
• Perform general clerical duties such as photocopying, faxing, mailing, and filing.
• Meet and greet potential candidates and visitors.
• Perform other basic office duties as assigned.

Knowledge and Skills Requirements

Basic reading, writing, and arithmetic skills required, typically acquired through a high school diploma or equivalent.

Knowledge of Microsoft Office, Outlook, and Excel preferred. Intermediate typing skills needed.

Bilingual ability to read, write, and speak Spanish and English.

A valid driver’s license is required.

Office hours: 8:30 am to 5:30 pm with a 30-minute lunch break.