Event Operations Specialist

Overview

Event Operations Specialist

About the role:

At Bethel, we see events as opportunities to foster community, celebrate milestones, and create space for transformative experiences. The Event Operations Specialist plays a vital role in this mission by ensuring that every detail is handled with excellence and care. This is an ideal role for a self-starter who thrives on solving complex problems and enjoys building professional relationships with a wide variety of stakeholders across campus.

You will be a key coordinator for the Conference and Event Services team, serving as a primary point of contact for internal and rental groups. You will manage the vital "behind-the-scenes" operations that make events successful: coordinating room and resource scheduling, managing event-related financials, and ensuring our digital presence is accurate and engaging. Whether you are troubleshooting a scheduling conflict or assisting on-site during a major conference, you will be the engine that keeps our campus vibrant and organized.

You will join a collaborative, service-oriented team that values detail, organization, and a shared commitment to Bethel's Christ-centered community.

If you are energized by the challenge of coordinating high-impact events and want to contribute to a team that serves our students and community with purpose, we'd love to meet you.

• Required Education
  • Associate's degree.
• Required Experience
  • No previous experience required.
• Preferred Experience
  • 2+ years of related experience.

• Able to lift and carry up to 20 lbs.
• Able to push, pull (carts, flatbed, catering equipment, etc.)
• Able to lift A-frame sign holder onto cart/golf cart and carry up to 50 feet.
• Working knowledge of Microsoft Office Suite.
• Working knowledge of an Event Management System software.
• Must be able to learn quickly.
• Must be organized.
• Must be detail oriented.
• Must be able to solve complex problems.
• Ability to work with a variety of personalities.
• Must be a self-starter.
• Ability to collaborate with others as well as work independently.
• Must have effective verbal and written communication skills.
• Able to handle sensitive, confidential information.
• Working knowledge of a website management system.
• Working knowledge of a project management software.

Bethel's mission is to educate and equip students to lead lives of impact through transformative academics in a Christ-centered community. Bethel expects all employees to actively participate in creating our Christ-centered community by agreeing with and abiding by our core beliefs, supporting all other beliefs as Biblical, responsible, and thoughtful approaches while avoiding dissension and divisiveness. Employees teach and mentor students and help one another uphold our Community Covenant commitments.

All University employees act as ministers of the gospel of Jesus Christ by actively partnering with the University to carry out its mission and foster Bethel's Christ-centered covenant community.

The essential functions, tasks and responsibilities of this position may change from time to time. Bethel University reserves the right to add or omit duties and responsibilities at the discretion of the University or its leadership. Additional tasks or duties required of the position will be communicated with specificity to ensure the employee may perform their role with complete understanding. This job description is intended to describe the general level of work being performed;

it is not intended to be all-inclusive.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. We are unable to consider applicants who live in and work from certain states. Specific legal and operational considerations apply.

This position does not require travel.

This job operates in a professional office environment. This role routinely uses standard office…