Executive Assistant​/Executive Operations Partner

Overview

Atlas is a nationwide leader in civil engineering, materials testing and geotechnical consulting services for environmental, industrial and infrastructure construction projects. Headquartered in Denver, CO, Atlas currently has over 3,500 employees with offices throughout the US, including Alaska & Hawaii. Atlas creates a better experience for infrastructure and environmental projects by focusing on quality and safety at the center of everything we do.

Atlas Technical Consultants ("Atlas") is currently seeking an Executive Assistant to provide administrative support to members of the executive team. This position is located in our Denver Tech Center office in Colorado and requires presence at the office daily with work from home available on an as-needed basis.

• Providing executive level support in calendar management, including scheduling and coordinating meetings and appointments, prioritization, and proactively resolving schedule conflicts; making and coordinating travel arrangements; expense report management; and providing communication and logistic support for conference calls, meetings, and events.
• Engaging in sensitive and confidential matters with the strictest confidence. Will have regular contact with internal and external executives.
• Managing and maintaining files, records, and correspondence for meetings.
• Maintaining an accurate listing of continual items/issues and tracking them to their completion.
• Coordinating and organizing corporate meetings and events to include site selection, contract negotiation, vendor management, catering and excursions.
• Providing support in the areas of document management, data entry and maintenance, data analysis, budgeting, and accounting support.
• Preparing reports, including monthly reporting, Board of Directors materials, presentations, and routine correspondence with exceptional attention to detail, accuracy and confidentiality.
• Special projects as assigned and keeping leadership properly informed of status, obstacles, and points of interest.

• Bachelor's degree preferred — no field of study requirements.
• Minimum 5 years of professional experience in an office-related setting.
• Prior experience with a professional services firm, preferably in engineering or construction.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint), and Outlook (calendar and address functions);
  Excel skills must be advanced.
• Experience with business writing, data entry, tracking tools, expense management systems, and travel systems preferred.
• Energetic professional who does not mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse people.
• Able to maintain high standards despite pressing deadlines; establish high standards and measures; do work right the first time and inspect material for flaws; reinforce excellence as a fundamental priority.
• Able to handle confidential and time-sensitive information with discretion and independent judgment.
• Self-motivated and proactive; demonstrated interest in taking initiative, anticipating needs, carrying projects through to completion with minimal direction, and working with a high degree of urgency.
• Able to produce high quality work consistently on multiple assignments, in a deadline-driven environment, superior organization and project management skills. Ability to anticipate and seek out needs and ask for further clarification when necessary.
• Positive attitude and flexibility in an environment of tight deadlines, frequent interruptions, unresolved problems, changes, and unexpected events.
• Superior interpersonal skills, telephone manner, and knowledge of business protocol; strong belief in customer service.
• Able to develop and maintain cooperative, enthusiastic, flexible, and effective working relationships with clients, employees, and the Board of Directors.

$85,000 - $95,000

The expected salary range for the position is displayed in accordance with…