Business Office & Undergraduate Advising Assistant; BLANK AST

Overview

Under general supervision from the Business Operations Manager, provide administrative program support for DSS Yellow Cluster as well as for the centers and programs that the unit supports. Assist in day-to-day operations. Respond to general inquiries in person, by email, or on the phone. Serve as the main point of contact for purchasing and reimbursement for Philosophy and Science & Technology Studies.

Responsible for running errands to campus and in town. Supervise and direct business office student assistants. This position is the facilities manager for our on-campus units and is the primary contact for placing work orders and reporting building issues, working with Special Services, Facilities, Lock Shop, Janitorial Services and other campus units. Under general guidance of the Undergraduate Programs Supervisor, provide programmatic support for majors and minors housed within the Yellow Cluster.

Serve as the point-person for quarterly course scheduling, assist with the PTA process, and help manage the advising appointment calendar systems. Provide support as needed to the cluster Department Chairs, Chief Administrative Officer, Undergraduate Programs Supervisor, and Business Operations Manager. Act as primary backup to Yellow Cluster Events Coordinator and provide administrative backup to other Yellow Cluster business office units and advisors.

• 45% - Program Support
• 45% - Undergraduate Advising Support
• 10% - Miscellaneous

Minimum Qualifications

• No Minimum Education required.
• Experience recognizing, identifying, and responding to problems/errors with reimbursements, invoices, and financial transactions.
• Experience using organizational and time management skills to prioritize and coordinate multiple complex and detailed projects simultaneously.
• Experience in reviewing, understanding, and applying travel and entertainment policies and procedures.
• Administrative support experience in a professional, front office environment.
• Experience understanding and maintaining confidentiality.
• Demonstrated commitment to fostering teamwork, collaboration, and mutual respect in a working and learning environment.
• Interpersonal and communication skills to communicate effectively with staff, faculty, administrators, and students across a diverse range of backgrounds, experiences, and identities.

Preferred Qualifications

• Experience with Aggie Expense, Pre Purchasing, and Aggie Enterprise.

• Salary or Pay Range: $29.40 - $42.14/hour
• Salary Frequency:
  Hourly
• Salary Grade: STEPS
• UC
  
  Job Title:
  
  BLANK AST 3
• UC Job Code: 004722
• Number of Positions: 1
• Appointment Type:
  Career
• Percentage of Time: 100%
• Shift (Work Schedule): M - F 8:00AM - 5:00PM
• Location:
  
  Davis, CA
• Union Representation:
  Yes - CX-Clerical/Admin
• Benefits Eligible:
  Yes
• This position is hybrid (mix of on-site and remote work)

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting the Benefits Summary for UC Davis Health Employees or the Benefits Summary for UC Davis Employees.

If you are represented by a union, benefits are negotiated between the University of California and your union and finalized in a contract. See the bargaining unit pages for current information: (Use the "Apply for this Job" box below)..html