Front Desk Coordinator

Overview

Build the future, spark innovation and align your career with purpose. McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. We’re building a thriving planet by addressing the climate, affordability and equity crises through renewables and energy services, engineering and design, and construction and facility services.

We are adding a Front Desk Coordinator to our Seattle office. In this role, you will provide excellence in administrative support. Additionally, some responsibilities you will have include:

• Deliver accurate, high quality and timely results.
• Answer incoming general phone calls and forward to the appropriate department/individual.
• Receive, sort and schedule pickup of mail, Fed Ex, and UPS.
• Manage visitors, visitor badging and visitor log, including notifying the McKinstry teammate of visitor arrival.
• Maintain organization and cleanliness of the front desk area.
• Manage vendor access and log, notifying the appropriate McKinstry teammate.
• Assist with coordination of client events, internal office events, and project events.
• New employee activation.
• Provide excellent customer service and develop strong internal customer partnerships with key internal clients.
• Act as liaison for Facilities team, assisting with projects and administrative tasks.
• Communicate with McKinstry departments as needed to achieve shared business objectives.
• Participate in purposeful outreaching and connecting to departments and regions.
• Assist with copy/print orders.

• Intermediate working knowledge of Microsoft Word, Excel and Outlook required; knowledge of SharePoint and Visio preferred.
• Bachelor’s degree or equivalent work experience required.
• One year of experience working in an office, customer service, or other equivalent position required.
• Exceptional customer service skills.
• Experience working with virtual and matrixed teams is preferred.

When it comes to the basics, we have you covered:

• Competitive pay
• 401(k) with employer match and profit-sharing plan
• Paid time off and holidays
• Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums

People come first at McKinstry, and we go beyond the basic benefits with:

• Family formation benefits, including adoption and IVF assistance
• Up to 16 weeks paid parental leave
• Transgender inclusive benefits
• Commuter benefits
• Pet insurance
• Building Good paid community service time
• Learning and advancement opportunities via McKinstry University
• McKinstry Moves onsite gyms or reimbursement for remote workers

See benefit plan documents for complete details.

If you’re driven by our vision to build a thriving planet together, McKinstry is the place to build your career.

The pay range for this position is $19.30 - $29.33 per hour; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This is a non-exempt role and will be paid hourly. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered.

Base pay information is based on market location.

The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information or any other basis protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training.

This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

McKinstry is a drug-free workplace. Employment is contingent upon successfully passing a pre-employment drug and alcohol test, complying with the requirements of the Immigration Reform and Control Act and a Confidentiality Agreement, in addition to successful outcomes of background and reference checks.

Applicants for this role will only be considered if they possess current US Work Authorization, and do not require employer-sponsored VISA support to begin or remain in this role.