Board Support Administrator

Primary Details

Time Type:
Full time

Worker Type:
Employee

We are recruiting a Board Support Administrator to provide high-quality administrative and governance support to the wider Company Secretarial team and our Board, its Committees and senior governance stakeholders.

If you thrive in a structured, fast‑paced environment and enjoy supporting senior stakeholders to enable effective board operations, this is an opportunity to contribute to the delivery of best‑practice corporate governance across our organisation.

Please note this a 12 month Fixed‑Term Contract. Applicants must have the right to work in the UK as visa sponsorship is not available for this role.

In this role you will be at the heart of our Company Secretarial governance operations, supporting the team to ensure the smooth delivery of meeting cycles, such as collating and formatting meeting papers and preparing meeting packs. You will be a key point of contact for Directors and Non‑Executive Board members, whilst maintaining the highest standards of confidentiality, regulatory compliance and governance.

• Assist with coordination of the end-to-end meeting cycle for the Board and Committees –including diary management, scheduling room/VC logistics and attendee coordination
• Prepare and issue meeting packs via the board portal (Board Vantage), ensuring papers are complete, correctly formatted and distributed to deadlines
• Support the Company Secretarial team with various administrative and governance tasks including calendar management, director onboarding packs, meeting logistics and training coordination
• Act as a trusted point of contact for our Board, Executive Management and senior stakeholder queries
• Assist with information requests, collation of disclosures, declarations and annual returns, and help prepare materials for regulatory submissions and audit requests
• Propose improvements to administration processes and contribute to process optimisation

• Proven experience in a Board or Committee support, Personal Assistant or governance administration role within a regulated environment
• Advanced skills in organisation and time management across multiple deadlines and stakeholders
• Strong written and verbal communication skills with a high attention to detail, with the ability to produce accurate written documentation
• Experience with Board portals e.g. Board Vantage or Diligent Boards, and strong proficiency with Microsoft 365 - Word, Excel, PowerPoint, SharePoint, One Drive and Teams
• Strong stakeholder management skills, with demonstrable experience liaising with senior executives and non‑executive directors
• Ability to work at pace independently, prioritise multiple tasks and deliver under tight deadlines

At QBE, we get to the heart of what matters for our customers. And we do it all with a human touch.

We’re an international insurer with more than 13,000 people working across 26 countries – which means we’re big enough for your ambitions, yet small enough for you to make a real impact. It’s an exciting time. We’re building momentum towards our vision to become the most consistent and innovative risk partner.

What if you could have a positive impact – at work and in the world? As part of the QBE team you’ll get to spend every day working with people who are passionate, talented and kind.

• 30 days holiday a year with the option to buy up to 2 additional days
• Pension – you are automatically enrolled into the QBE pension plan, which entitles you to receive employer contributions of 10% of your basic salary
• Private medical insurance – we fund fully comprehensive private medical cover for you and all the family
• Short term remote work abroad - you can request up to 20 days per year to work remotely from certain locations abroad

• Insurance Post British Insurance Awards 2025:
  Winner:
  Commercial Lines Insurer of the Year, Winner:
  Reinsurer of the Year - QBE Re, Winner: ESG, Diversity, Equity and Inclusion Initiative of the Year, Winner:
  Insurance Personality of the Year - Chris Wallace, Executive…