Real Estate Virtual Assistant

We are a dynamic real estate team seeking a highly organized and tech-savvy Operations & Marketing Coordinator. Our team values efficiency, creativity, and proactive problem-solving. If you enjoy driving processes, managing data, and supporting a high-performing team, this role is for you.

Key Responsibilities:

• Manage CRM (Follow Up Boss) including cleaning up contacts, maintaining data integrity, and setting up DRIP campaigns.
• Build and manage mailing lists using Propstream for marketing and cold calling campaigns.
• Create visually appealing social media content using Canva, Adobe Photoshop, and other design tools.
• Draft and send email campaigns via Mailchimp.
• Prepare documents for e-signature using Adobe Sign.
• Handle transaction support: saving important documents, following up with clients, ensuring all required documents are collected.
• Maintain trackers using Google Sheets for clients, deals, and other operational processes.
• Collaborate via Whats App, Outlook, Dropbox, and other communication/storage tools.
• Perform cold calling, appointment scheduling, and other client communications as needed.
• Utilize AI tools (e.g., ChatGPT) to streamline tasks and improve efficiency.

Qualifications:

• Proven experience working with a real estate team or brokerage.
• Strong knowledge of MS Office (Excel, Word, PowerPoint).
• Proficiency with Canva, Adobe Acrobat, and Photoshop.
• Experience with Follow Up Boss (FUB) for CRM maintenance and campaigns.
• Experience building mailing lists and managing email campaigns.
• Excellent written and verbal communication skills.
• High attention to detail and ability to drive processes independently.
• Organized, proactive, and able to work with minimal supervision.
• Comfortable learning new tools quickly and adapting to changing priorities.