Clerical Assistant

The Position

Do you have a sharp eye for detail and a passion for accuracy? We are searching for a skilled and organized Clerical Assistant 3 to join the Department of Corrections, Field Human Resource Office 1. If you are a dedicated, organized employee with a positive attitude who enjoys the challenges of payroll and timekeeping work, this is your opportunity! We offer a competitive salary and state benefits, including health insurance, dental, vision, and life insurance.

Bring your ambition and talents to our team!

This position serves a centralized timekeeper with responsibilities for processing time and payroll actions for multiple bargaining units, with a focus on H1 staff, in a regional HR office providing services to State Correctional Institutions. You will use the SAP system to process timekeeping functions for the H1 staff, Corrections Officers, Commissioned Officers, and all other employees within the institution. You will need to have a thorough knowledge of all pay rules, collective bargaining agreements, and time‑related policies.

Your day will consist of investigating and resolving pay discrepancies, verifying and correcting time entries, inputting payroll schedule substitutions, and coding overtime. You will also have clerical responsibilities to include filing, typing, tracking data, answering phone calls and emails, and inputting data into various computer systems. Work will be performed with independent judgment and minimal supervision.

Interested in learning more? Additional details regarding this position can be found in the position description.

• Full‑time employment
• Work hours are 8:00 AM to 4:00 PM, Monday – Friday, with 30‑minute lunch.
• Telework:
  You may have the opportunity to work from home (telework) part‑time, up to two days per week, after successful completion of a 6‑month probationary period. In order to telework, you must have a securely configured high‑speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office at SCI Mercer.
  
  The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:
  Starting salary may be non‑negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

• You must be able to perform essential job functions.

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for determining your eligibility for the position. Information to support your eligibility must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

• Pennsylvania law (51 Pa. C.S. § 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to (Use the "Apply for this Job" box below). and click on Veterans.

• 711 (hearing and speech disabilities or other individuals).

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.