Project Coordinator; Remote

Feeling stuck? Put your career in motion with a great, new opportunity. Join the Kelly® team as a Project Coordinator to work at Mentor, a premier medical device client based in Irvine, CA. We’re here every step of the way to help you and your career be the best it can be. Bring your energy and expertise. We’ll help you get where you want to be.

Salary/Pay Rate/Compensation: $34.50/hour

Shift: Monday-Friday, 8am-5pm

Location: Remote (US)

Benefits: Med/Den/Vis, 401(K), PTO, and Paid Holidays

• Work with a leading organization that values innovation and collaboration.
• Enjoy a supportive work culture that prioritizes professional growth and development.
• Gain experience in a dynamic environment with opportunities for advancement.
• Benefit from a flexible work schedule and the potential for remote work options.

• Providing administrative support by conducting research, preparing statistical reports, and addressing routine information requests.
• Gathering, compiling, and verifying information, and entering it accurately into reports, presentations, and office systems.
• Managing vendor and HCP account set-ups, contracts, service agreements, purchase orders, and capital equipment requests.
• Track and follow up on budget expenditures, accruals, reconcile vendor invoices, and coordinate and track department purchase through J&J Systems.
• Create Totality identification numbers related to Healthcare Professionals, region cross charge tracking, global faculty compliance, facilities, and agencies to ensure transparency of payments issued by J&J.
• Manage education mailbox including sending out emails, replying to email requests or questions, and gathering answers to emails from the education team when appropriate.
• Create master calendar, event registrations, manage attendance, execute surveys, and report out on learning metrics in Cvent and Axonify or other learning systems.
• Coordinate meeting requests onsite/offsite for room set-up, audio/video equipment, meeting supplies, and event check in of attendees.
• Virtual support including new employee onboarding, creating polling and breakouts, taking attendance, and managing Q&A using for Zoom, Teams or other webinar software.
• Create learning paths/curriculums & register learners into curriculum in Axonify and JJI or other learning systems.
• Upload assets into Axonify, JJI and/or the Mentor Faculty HUB
• Audit education Axonify and JJI assets and proactively notify appropriate education team member of assets that will be expiring and remove expired assets.
• Update education assets and field communications (PPTs, emails, word) following J&J & Mentor brand guidelines.

• Hold an Associate’s degree or have equivalent work experience with 1-2 years in project coordination (required).
• Possess strong organizational skills and the ability to multitask effectively while meeting deadlines.
• Have excellent verbal and written communication skills, along with problem-solving and decision-making abilities.
• Have self-direction, dependable, creative, initiative-taking, resourceful, and flexible.
• 10-20% annual travel onsite to support events as needed.
• Experience with purchasing, technology and/or finance strongly preferred.
• Medical experience and background is preferred.
• Experience with MS Office, specifically Excel is a must (e.g. pivot table, charts, etc)

Once you apply, you’ll proceed to the next steps if your skills and experience look like a good fit. But don’t worry—even if this position doesn’t work out, you’re still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.

Helping you discover what’s next in your career is what we’re all about, so let’s get to work. Apply to be Project Coordinator today!

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce.

Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.