Executive Assistant

Benefits

• 401(k)
• Dental insurance
• Health insurance

We are a growing, partner-led, nationally focused retained executive search firm based in Boston seeking a talented individual for an Executive Assistant role. The individual will work closely with the executive team and will be given opportunities to leverage their skills outside of administration - whether it be assisting in research, marketing and/or business development.

The Executive Assistant position is an execution-oriented role for someone who thrives in a fast-paced, team-driven environment. Our work is highly focused on private equity and their portfolio companies in building high-performing leadership teams through deep research and a highly consultative process. We support investors across the full investment lifecycle from deal diligence and leadership assessment through value-creation hires and exit readiness.

Our sector expertise spans technology, healthcare, industrials, consumer, and beyond. With a legacy dating back to 1987, our firm has developed long standing client partnerships, with more than 90% of our work coming from repeat business and referrals.

The duties of the Executive Assistant are a critical function to the day-to-day business operations. The position requires a keen eye to detail and the ability to anticipate, and problem solve in a time sensitive manner.

This role is hybrid, based in our Wellesley or Boston office (3–4 days per week).

Assist the Firm’s consultants by managing correspondence, scheduling meetings, and keeping everything organized.

Manage and coordinate daily activities.

Make travel arrangements for partners and consultants – arranging flights, car rentals, hotels.

Manage scheduling of candidate interviews, video conference calls, and assisting in travel arrangements.

Coordinate meetings with candidates and clients.

5+ years of relevant experience in executive search, professional services, operations, or a related executive support role.

Experience in retained search or a small, fast-paced professional services environment strongly preferred.

Superior attention to detail and a commitment to excellence.

Proven ability to manage multiple projects and shifting priorities successfully.

Exceptional written and verbal communication skills with a focus on clarity and tone.

Proficiency with Microsoft Office; experience with CRM systems (Affinity preferred) and comfort with new tools and technologies.

Curious, thoughtful, and detail-oriented in approach.

Highly organized with strong follow-through and accountability.

Comfortable in a dynamic, client-focused environment where priorities can shift quickly.

Reliable and proactive, anticipating needs before they arise.

Exercises sound judgment, discretion, and integrity in all interactions.

Thrives in a collaborative environment and enjoys partnering with senior team members.

Maintains consistently high standards for accuracy, quality, and responsiveness.

Hybrid role preferred, with in-office presence in Wellesley or Boston several days per week.

Collaborative, entrepreneurial firm culture that values initiative, excellence, and continuous learning.

Flexible work from home options available.