Executive Assistant

Overview

Insight Global is seeking an Executive Assistant for one of our Biotech companies based in San Diego, CA. This role will be hybrid, working in office Tuesday through Thursday with remote work being done on Mondays and Fridays. There will be occasional travel in this role (about 10%).

Primary Duties and Responsibilities:

• Handle details of a highly confidential and critical nature
• Prepare presentation materials and agendas for Company Executives
• Assist in making travel arrangements through company travel agency
• Compose letters and memoranda from verbal direction or from knowledge of company policy and procedures
• Provide confidential administrative support to Company Executives, including typing, report compilation, expense reports, meeting minute documentation, copying, faxing, filing, mail processing and other clerical functions
• Receive and screen telephone calls, mail, and visitors for Company Executives. In absence of supervision, exercise judgment in assessing levels of urgency and forwarding to appropriate personnel for handling
• Organize, file, and maintain confidential documents, electronic files, and other sensitive information
• Work as a team player in collaboration with other administrative support staff

• 5+ years of experience as an Executive Assistant
• Experience support C-suite individuals
• Biotech or Pharmaceutical industry experience
• Experience booking travel and extensive calendaring

Pluses:

• Bachelor’s or Associates Degree

$40/hr to $55/hr.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.