People Operations Coordinator

Overview

The People Operations Coordinator plays a vital role in fostering a connected, supported, and effective CNPS team, across our statewide staff and 35 volunteer-led Chapters. Reporting to the People Operations Manager, this role is responsible for performing a wide range of administrative and human resources functions essential to smooth internal operations and team cohesion, including recruitment coordination, onboarding, personnel record management, benefits and payroll support, training logistics, and performance management tracking.

The coordinator contributes to People Operations data collection and policy and documentation and organizes staff team-building events and engagement initiatives. The position is located in Sacramento, CA.

Final date to receive applications: 19 March 2026

Department: Operations

Location: Sacramento HQ

Compensation: $26.87 - $28.96 / hour

People Operations Coordination (60%)

• Support recruitment by explaining processes, posting job announcements, screening applicants, and occasionally participating as a panelist in hiring interviews, and creating new hire onboarding schedules.
• Maintain employee records on People Operations platforms and answer general questions.
• Assist with benefits enrollment at the time of hire and during annual open enrollment.
• In partnership with the People Operations Manager, identify and implement training and development needs.
• Support performance management cycles by scheduling calendar notifications, supporting kick-off meetings, auditing participation, documenting scores, and uploading annual results.
• Assist in the collection and analysis of quantitative and qualitative HR data.
• Maintain and update HR-related policy documents (e.g. employee handbook, staff policy and procedures manual, Microsoft SharePoint and Teams sites, etc.).
• Process semi-monthly payroll and import payroll data into accounting software.

Administrative (Executive) Support (30%)

• Partner with the Executive Director to manage their calendar, with primary responsibility for scheduling meetings.
• Coordinate travel arrangements and associated expense reconciliation as needed.
• Occasionally assist with meeting logistics and other tasks as directed.

Event and Engagement Support (10%)

• Plan and organize virtual and in-person staff events and meetings and act as point person for logistics.
• Implement engagement/education initiatives and programs designed to connect staff and to develop internal culture.

This job can require prolonged sitting and the use of a computer and mouse. It may require participation in field trips on uneven trails with variable grades. These requirements are representative, and reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• The work schedule will be eight hours a day, Monday to Friday, between 8:30am – 5:00pm.
• Some evening and weekend work may be required to meet deadlines or to participate in meetings and activities.
• This is a hybrid position in the Sacramento area. While weekly in-person work at the CNPS central office is expected (approximately 1-2 days per week), most daily responsibilities can be performed from a home office equipped with reliable high-speed internet and standard remote work tools.
• Work requires occasional travel within California. Travel is reimbursed.

Required

• Administrative & HR Support
  
  Experience:
  
  Minimum 2 years of experience providing administrative or executive support, and demonstrable experience supporting human resources functions.
• Ethical & Discreet: Proven integrity and commitment to ethical practices, with experience handling confidential information and supporting sensitive employee relation matters.
• Tech Proficiency: Proficient with Microsoft Office applications (Excel, Word, PowerPoint, Planner) and comfortable navigating digital platforms for communication and record keeping.
• Inclusive Communicator: Exceptional verbal and written communication skills, with a strong practice of active listening and ability to communicate effectively with diverse audiences.
• Collaborative Partner: History of…