Remote Administrative Assistant II - Maintenance

Ready to build a rewarding career in an industry that is transforming the future?

We are Vale Base Metals – a global supplier of the critical minerals transforming the future. With industry‑leading reserves of copper and nickel in Canada, Brazil, and Indonesia, and state‑of‑the‑art infrastructure in the U.K., Canada, and Japan, VBM delivers a secure and responsible supply of high‑quality products to customers across Europe, the Americas, and Asia. Global demand for critical minerals is growing exponentially.

From energy to aerospace, batteries to magnets, robotics to artificial intelligence, a secure and responsible supply of critical minerals is fundamental to power modern technologies. And at Vale Base Metals, we are transforming our business to provide a secure and responsible supply of these minerals. Join our diverse team of 13,000 talented individuals committed to providing mineral security to a world in transition.

We invite you to put your skills to work, driving meaningful and enduring change while enjoying a rewarding career.

We are currently seeking an Administrative Assistant II to join our Fixed‑Plant Maintenance team in Voisey’s Bay, Labrador, a fly‑in fly‑out operation. This permanent position will be on a Monday to Friday schedule working primarily from a home office location with infrequent visits to the Voisey’s Bay Mine Site.

As an Administrative Assistant II, you will provide administrative assistance daily to the Fixed‑Plant Maintenance, Utilities Maintenance, Reliability, and Integrated Planning and Scheduling Departments, as well as support other departments when needed. This includes scheduling/organizing meetings, travel (domestic & international), visa requirements, vacation scheduling, filing, typing, mail/file distribution, invoice management, maintaining contact with all off‑site offices, and liaising with head office and other business locations.

• Communicate with contacts at all levels inside and outside the organization, providing and obtaining information from other managers and directors or outside representatives.
• Receive and screen telephone calls, letters, and/or visitors, answering routine questions and furnishing information to save manager's time.
• Schedule appointments and coordinate arrangements for meetings, conferences, and travel (flights, car rentals, hotel bookings).
• Organize and maintain files of immediate supervisor's correspondence and records, and follow up on pending matters.
• Draft and type routine letters and memoranda from specific instructions, and prepare regular correspondences, reports, and presentations.
• Produce a variety of correspondence, reports, and presentations using appropriate software for word processing, graphics, and spreadsheets.
• Process invoices for payment into the SAP system and maintain an invoice filing system; ensure prompt payment to suppliers with agreed timelines and investigate and resolve any issues arising.
• Work independently within the scope as determined by the immediate supervisor.

• Competitive compensation including a variable annual incentive plan.
• Participation in a competitive Defined Contribution Pension package.
• Comprehensive benefits package (company paid core coverage, flex health and dental coverage, flex accounts, disability plans, and optional insurances).
• Leave for all of life’s reasons (vacation, personal, sick, parental).
• Work culture dedicated to safety, diversity & inclusion, and career growth.
• Employee Family Assistance Program.
• Virtual Healthcare online.
• Online training and career development opportunities.
• Chartered flights within Newfoundland & Labrador.
• 24/7 access to a fully stocked cafeteria with balanced meals prepared by our culinary team.
• Access to recreational facilities and social activities (cardio/weight room, gymnasium, music room, movie theatre, etc.).
• Accommodations equipped with cable TV, internet, and unlimited long‑distance calling.
• All Personal Protective Equipment is provided upon hire;
  Employees receive a safety boot allowance and 100% reimbursement for prescription safety glasses.

• A 2‑year college diploma in…