Executive Assistant to President Director of Operations

Position: Executive Assistant to the President and the Director of Operations
Kinetic Construction Ltd. (Kinetic) – Building Better Together.

Our core values are a desire to build enduring  Relationships , a  Passion  for our business, and an endeavor for  Continuous Improvement  in all we do. We focus on teamwork, trust, and respect for people.

We provide a collaborative, caring culture that supports everyone to succeed personally and professionally.

Kinetic is  100%  employee owned, employs approximately  200  team members, and has been in business for  40  years with offices in Vancouver, Victoria, and Courtenay.

We are looking for an Executive Assistant to provide high‑trust, high‑caliber administrative and operational support to the President and Director of Operations of a mid‑size, growth‑oriented construction company (~200 employees, three branches across BC, ~$300M annual revenues). This role will orchestrate executive time, communications, and information flow; prepare executive‑level content; ensure meeting readiness and follow‑through; manage complex travel and expenses; and maintain rigorous confidentiality.

Beyond administrative excellence, this EA acts as a force multiplier for organizational efficiency by streamlining workflows, reducing friction, and enabling faster decision‑making. By serving as a central coordination point, the EA fosters collaboration across all departments and business units, ensuring alignment on priorities and visibility into high‑level issues.

Key Responsibilities

Executive Calendar & Prioritization

Email & Communication Management

Meeting Orchestration, Minutes and Confidential Notes

Content Development & Executive Deliverables

Travel & Expense management

Stakeholder Coordination

Executive Office Cadence

Cross Department Issue Tracking

Visibility and Reporting

Action Management

Information Flow

Position Specifications
The salary band for this position is $71,017 to $106,525 annually and is based on relevant skills and experience.

Qualifications

7‑10+ years as an Executive Assistant supporting a C‑Suite leader in a dynamic environment; construction or adjacent industries preferred

Expert in Microsoft Office (Outlook, Teams, SharePoint, One Drive, Word, Excel, PowerPoint)

Exceptional writing and editing; comfortable drafting executive‑quality materials and client‑facing correspondence

Knowledge, Skills & Abilities

Familiarity with construction terminology, project life cycles, and site/branch dynamics is an asset

Able to represent the priorities and needs to the President & DOO

Able to understand and anticipate priorities as they relate to the needs of the business

Fluency with travel platforms and expense tools

Proven record handling sensitive information and privileged notes

Mastery of prioritization, logistics, and time management; thrives amid shifting demands and short lead times

High EQ, composure, and service mindset; able to work across branches and field operations

Understands principles of workflow design and knowledge management to create efficient, repeatable processes

Demonstrates proactive problem‑solving by identifying needs early, proposing solutions, and executing effectively

Communicates complex ideas clearly through concise narratives and compelling visuals

Manages priorities and delivers on commitments to maintain executive focus and organizational efficiency

Exercises sound judgment and maintains strict confidentiality regarding sensitive information, including executive notes, personnel matters, and strategic initiatives

Builds structured systems and repositories to support scalability and knowledge retention

Together Building Better – Benefits

Strong team culture to face challenges together

Eligibility for Employee Share Ownership

Competitive Compensation and Bonus structure

Career Development and Training, including Mentoring Program and KCL Training Academy

Comprehensive Benefits Package including Extended Health, Dental, and Vision

Company trust, opportunity, and support to do your best work and advance

Employee and Family Assistance Program to support mental and emotional health

Substantial Vacation Time and Sick Pay

GRSP Matching Program to support you after your time at Kinetic

Gold Seal Employer committed to supporting employees pursuing their accreditation

Access to the latest industry technology and flexibility to work from home if the position allows

Annual company‑paid events and regular employee‑only events organized by Kinetic’s Social Committee

Ongoing apprenticeship support via the Kinetic Employee Association (KEA)

Employee Referral Program and Length of Service Recognition

Please submit a cover‑letter as part of the application.

We thank all applicants for their interest; however, only those selected to move forward in the application process will be contacted. No phone calls please.

#J-18808-Ljbffr