Automotive Repair Administrative​/Back Office Coordinator

Overview

Velocity Auto Care & Tire is expanding — and we’re building the operational foundation to support multi-location growth. We are looking for a highly organized, detail-oriented Administrative / Back Office Coordinator to support accounting, payroll, HR, and operational systems. This is a hybrid role — partially in-office and partially work-from-home once fully trained.

If you love structure, systems, checklists, and keeping things running behind the scenes — this could be the perfect fit.

Position Title: Administrative / Back Office Coordinator

Location: Based in La Marque (Off I-45, 15 minutes from Galveston)

Schedule: Full-Time

Work Structure: Hybrid (In-office + Remote flexibility after onboarding)

Compensation: Competitive, based on experience

Velocity Auto Care & Tire is a high-performing automotive repair and tire facility, voted Best Automotive Repair Shop in Galveston County four years in a row. We are family-owned, integrity-driven, and preparing for multi-location expansion. That means we are building systems, accountability, and operational discipline — and this role will play a key part in that growth.

We are not just fixing cars. We are building a scalable company.

This is not just a clerical job. You will be the operational backbone of the company — supporting ownership and shop leadership by keeping financials clean, documentation organized, and processes consistent. Your job is to bring order, clarity, and efficiency to everything behind the scenes.

• Reconciliation of repair orders
• Reconciliation of parts statements
• Assisting with payroll preparation
• Vendor invoice tracking and payment coordination
• Supporting bookkeeper
• Monthly reporting assistance

• Organizing digital and physical documents
• Managing HR paperwork and onboarding files
• Tracking non-solicitation/confidentiality agreements
• Assisting with compliance documentation
• Updating internal SOP documents
• CRM and database cleanup

• Monitoring KPIs and reporting dashboards
• Assisting with marketing mail list organization
• Assisting with marketing calendar
• Supporting expansion documentation
• Helping systemize checklists and workflows

• Initial training will be in-office
• Once trained and proficient, portions of this role may be performed remotely
• Some in-office presence will always be required for coordination and culture alignment and you must be available when needed in office

We are flexible — but performance and communication must be strong.

• Extremely organized
• Detail-obsessed
• Process-driven and checklist-oriented
• Self-motivated and trustworthy
• Comfortable working independently
• Strong written communicator
• Tech-comfortable (Google Drive, Excel, accounting software, CRM tools)
• Calm under pressure
• Discreet with confidential information

If you love bringing structure to chaos — we need you.

• 2+ years administrative or bookkeeping experience preferred
• Experience with accounting software (Quick Books or similar)
• Proficiency with spreadsheets
• Strong organizational and documentation skills
• Reliable internet connection for remote work
• Ability to maintain confidentiality

Automotive industry experience is a plus — but not required.

As we expand into multiple locations, this role can evolve into:

• Office Manager
• Operations Coordinator
• Multi-Location Administrative Manager
• Director of Administration

We promote from within and value long-term team members.

• Competitive pay (based on experience)
• Paid vacation
• Paid holidays
• Growth opportunities within an expanding company
• Positive, high-performance culture

We operate with integrity. We value discipline, professionalism, and accountability. We protect our reputation relentlessly. If you’re looking for a stable company that is preparing for long-term growth — and you want to grow with it — apply today. Join Velocity Auto Care & Tire and help build something scalable. Flexible work from home options available.

Note:

This shop is independently owned and operated. Your application will go directly to the shop owner and all hiring decisions will be made by the management of this shop. All inquiries about employment at this shop should be made directly to the shop location, and not to Elite Worldwide Corporate.