DPW Purchasing Support Specialist

JOB SUMMARY

The Department of Public Works (DPW) Purchasing Support Specialist plays a critical role in supporting the procurement process by assisting buyers, data agents, and the receiving and delivery team. This position helps balance workloads across the department by handling administrative tasks, processing purchase orders, tracking shipments, and maintaining accurate records. This role requires the ability to execute hands‑on tasks and also proficiency in using existing online systems, file‑sharing platforms, and digital tools to maintain accuracy.

The specialist ensures smooth operations by coordinating with vendors, and Burning Man Departments, resolving discrepancies, and providing general support to the purchasing team.

This temporary, ineligible for benefits role is:

• From June - August:
  Full-Time, Non-Exempt, based remotely in Gerlach, NV and Black Rock City, Nevada.

The Final date to receive applications for this role is 5:00pm pacific on March 16, 2026.

• Work with the Purchasing Team to receive, check, and distribute a high volume of goods and materials.
• Review incoming shipment contents and paperwork to compare for discrepancies, missing or incorrect items, and scan into the appropriate software platform.
• Organize items from the shipments for short‑term storage or delivery to the requestor.
• Help load/unload delivery trucks and responsibly transport deliveries to assigned locations in a timely manner.
• Coordinate with all Burning Man Department leads to confirm accurate delivery time and placement of their orders, obtaining delivery confirmations from recipients.
• Perform vehicle safety inspections at the beginning and end of every shift, ensuring that the vehicle is in good working order, and perform daily maintenance as outlined by DPW Management.
• Maintain safety standards and situational awareness while operating and loading/unloading the delivery truck.
• Keep an open line of communication with the DPW Receiving Coordinator throughout the day, promptly notifying of any issues while in the field.
• Help to maintain order in the Receiving Office and work areas addressing cardboard boxes, packing materials, and available pallets as needs fluctuate and occasionally packing up material to be returned.
• Follow proper procedure to ensure that paperwork is complete for each delivery and entered into the appropriate software platform (Procurify, Maintain
  
  X, Google Drive, etc.).
• Work with the Purchasing Team to procure a high volume of goods requested in Procurify by item‑specified dates.
• Determine product specifications, often with limited information, working with the requester to find an appropriate substitution when necessary.
• Assist with maintenance and updating Vendor data.
• Assist the Purchasing Manager and Data agent in processing all billing documents, credit card transactions, and reconciliation work.
• Maintain thorough record keeping and notes via Procurify, Asana, Maintain
  
  X, and Google Drive, including sharing documents, receipts, invoices, and quotes.
• Schedule delivery of larger freight items in collaboration with the original requester.
• Complete documentation in accordance with operational standards, deadlines, and maintain continuity in what and how work is done. Reports must meet standards outlined and shared by the Purchasing Department and DPW Management.
• Maintain an amicable, professional demeanor while guiding requesters in completing their orders, understanding how to navigate Procurify and submit proper information, and creating reasonable expectations around timelines.

• Assist the Purchasing Data Agent with preparing returns, exchanges, or re‑orders as requested.
• Ensure all work, reports, and documentation is completed in accordance with standards and deadlines as outlined by DPW Management to maintain continuity in what and how work is done and to co‑create a smooth event experience for all.
• Maintain an amicable, professional demeanor while guiding requesters in completing their orders, understanding how to navigate Procurify and submit proper information, and creating reasonable expectations around timelines.
• Prov…