Associate - Production Coordinator

Location

Hybrid – 3 days per week (Tuesday–Thursday in the NY office, Monday and Friday work from home).

The Multimedia & Design team is seeking a Production Coordinator to support the operational execution of work across the studio. This role coordinates administrative, scheduling, recruiting, travel, and financial processes that support the delivery of creative and production work.

The Production Coordinator works cross‑functionally across the studio to support day‑to‑day operations, including recruiting and onboarding contractor resources, scheduling, travel coordination, invoicing, purchasing, and production system accuracy. This role requires strong organizational skills, attention to detail, and the ability to manage multiple workflows in a deadline‑driven environment.

• Support recruiting efforts for contractor resources, including coordinating outreach, onboarding, and required compliance steps.
• Support scheduling of creative resources, both internal and external, and studio spaces across studio teams.
• Coordinate travel logistics for contractor resources and production‑related needs.
• Receive, review, and submit contractor and vendor invoices with appropriate approvals.
• Support production‑related purchasing and expense reconciliation.
• Coordinate the collection of Certificates of Insurance (COIs) and assist with obtaining required permits for shoots, as needed.
• Maintain accurate and up‑to‑date records in production systems, including bookings, rates, and billing details.
• Serve as a point of contact for contractor resources regarding scheduling and operational questions.
• Provide administrative and logistical support to studio teams.
• Identify and escalate scheduling conflicts, missing information, or process issues as needed.

• Experience in production coordination, operations, or administrative support roles.
• Strong organizational skills with a high level of attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Clear, professional communication and collaboration skills.
• Comfort learning and using AI‑enabled tools to support operational efficiency (training provided).
• Familiarity with production systems, financial tools, or scheduling platforms is a plus, with training provided on our specific tools and workflows.

This role supports consistency, accuracy, and operational efficiency across studio workflows, contributing to a positive experience for internal teams and contractor resources.

Salary Range: $51,500–$68,000
Overtime eligible:
Nonexempt
Discretionary bonus eligible:
Yes
Sales bonus eligible:
No

Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

At New York Life, our 180‑year legacy of purpose and integrity fuels our future. As we evolve into a more technology‑, data‑, and AI‑enabled organization, we remain grounded in the values that drive lasting impact.

Our diverse business portfolio creates opportunities to make a difference across industries and communities—inviting bold thinking, collaborative problem‑solving, and purpose‑driven innovation. Here, you’ll find the rare balance of long‑standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.

As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what’s next, and your growth powers it.

We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.

At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities.

Job Code: EX‑
Job Type: Full‑time

Location:

New York