CANEX Services Administrative Assistant

Overview

CFMWS – WHERE PURPOSE MEETS PASSION! At Canadian Forces Morale and Welfare Services (CFMWS), we’re a community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.

Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services. As an employer, we offer a commitment to your health, wellness and growth.

We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.

Reporting to the CANEX Services and Support Manager, the CANEX Services Administrative Assistant provides essential administrative services to the CANEX HQ team. This role contributes to operational activities by performing tasks such as data entry and compilation, preparing reports and spreadsheets, and maintaining electronic reporting forms. Responsibilities also include overseeing and monitoring general administrative email inboxes and assisting with travel claim processes.

In addition, the Administrative Assistant supports financial administration by preparing, processing and monitoring financial documents and transactions. The role works closely with team members across the division, helping coordinate operational requirements and streamline administrative processes to support effective service delivery. This position is ideal for a resourceful, detail‑oriented individual who thrives in a fast‑paced, organized environment and works well within a collaborative administrative team.

If you are eager to contribute to the services and support operations of the CANEX HQ division, this opportunity is for you!

Education, Certifications and Licenses

• College diploma or certificate in Business Administration, Automated Office Systems, or a related field AND some years of experience in a related field

Experience

• In office administration
• In invoice processing
• In compiling and maintaining data
• In data entry, data manipulation, record-keeping and retrieval techniques
• In maintaining filing systems
• In drafting correspondence and reports
• In making travel arrangements and travel claims procedures

Competencies, Skills And Abilities

• Client focus
• Organizational knowledge
• Communication
• Innovation
• Teamwork
• Leadership

Language Requirements

• English or French Essential, bilingual (English and French) an asset
• Reading:
  Functional Level
• Writing:
  Functional Level
• Oral:
  Functional Level

• Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.
• Work Life Balance: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.
• Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.
• Learning and Development: Payment of professional association memberships, online learning opportunities including a Linked In Learning subscription and second language training.
• Perks: Discounts through CF One Member Appreciation.

Other Information

• This is a hybrid position with an assigned work location allowing the employee to work partly from a corporate office and partly from a home office in accordance with the CFMWS Flexible Work Options Policy, and with approval from the direct manager.
• START DATE March 23, 2026
• INCLUSION AND ACCOMMODATION CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.
  
  Information received relating to accommodation measures will be addressed confidentially.
• Ontario