Executive Assistant

Description

Who We Are & Why This Role Exists

MPLC is the legal way to show movies and TV in public or commercial spaces across the globe. For over 30 years, we’ve been the trusted partner to major Hollywood studios, independent producers, and the wider creative ecosystem, ensuring content creators are paid fairly and organisations respect copyright.

As we continue to scale across the UK, US, Europe, and Asia, we’re investing in our people and strengthening the way we operate globally. With our executive team working frequently across time zones, managing international travel, and attending global events, we are now hiring an Executive Assistant to provide high level support and keep our operations running seamlessly.

The Role in Two Sentences

• Provide proactive, highlevel support to the executive team, including complex diary management, extensive international travel coordination, global meeting scheduling, and executive communications.
• Act as a central point of coordination across multiple time zones, ensuring information flows smoothly and accurately between executives, internal teams, and external stakeholders worldwide.

What You'll Do

As our Executive Assistant, you’ll be a trusted partner to senior leaders, keeping them informed, prepared, and operating smoothly. You’ll manage complex international diaries, coordinate global meetings, prepare meeting materials, and handle confidential information with care. You’ll oversee endtoend international travel, support global events, and anticipate changes before they happen. You’ll ensure clear, timely communication across teams and regions, build strong relationships with stakeholders, and keep information flowing accurately.

You’ll also handle expenses, documentation, presentations, and research, while tracking tasks and deadlines to keep everything running efficiently.

You’re exceptionally organised, detail oriented, and thrive on structure, expertly balancing global priorities, shifting time zones, last minute travel changes, and packed executive schedules.

A natural communicator, you build strong relationships across countries and cultures, instinctively understanding what’s sensitive, what’s business critical, and what needs to be shared immediately.

You’re confident prioritising in a fast paced environment, making decisions, escalating when needed, and keeping the executive team focused on what matters.

You’ll need to have worked providing support to executives in a previous role. With solid international experience, you’re comfortable coordinating across continents, whether scheduling global calls, navigating complex travel logistics, or supporting leaders who are always on the move.

This role is pivotal to how smoothly our global leadership team operates. We need someone who brings order to complexity, thinks three steps ahead, and genuinely enjoys being the organisational backbone of a fast-growing international company.

With teams and leaders spread globally, flexibility around working hours will occasionally be required to accommodate early morning or evening meetings.

In return, you’ll have autonomy, trust, and the chance to make a meaningful impact in a company that’s growing quickly and doing things differently.

• £35,000–£40,000 salary
• Hybrid or remote working
• 25 days’ holiday + bank holidays
• Life insurance
• Private health insurance (including optical & dental)

MPLC was founded in 1986 by a former vice-president of Paramount Pictures and MGM. We operate in 28 countries with our headquarters split between the UK and USA. Our UK home is in Eastbourne and in the USA we are based in Los Angeles next to many of the Hollywood studios that we represent.

Over 180 people work for MPLC across the world, most of them dedicating their time to explaining to businesses the need to become licensed and then making that affordable, easy and quick.